MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY WORK SESSION

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, NOVEMBER 10TH, 2015

5:00 P.M.

                                                     

The Seminole County Board of Commissioners held their Regular Monthly Work Session on Tuesday, November 10th, 2015 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Chuck Orrick, Vice Chairman Brenda Peterson, Commissioner Darius Culverson, Commissioner Shelia Williams, and County Manager/Clerk Paula Granger.  Commissioner Roger Lane was absent.

               Agenda items were discussed prior to the Regular Meeting.  No action was taken.

 

 

MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY MEETING

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, NOVEMBER 10TH, 2015

6:00 P.M.

 

The Seminole County Board of Commissioners held their Regular Monthly Meeting on Tuesday, November 13th, 2015 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Chuck Orrick, Vice Chairman Brenda Peterson, Commissioner Darius Culverson, Commissioner Shelia Williams, and County Manager/Clerk Paula Granger.  Commissioner Roger Lane was absent.

 

The meeting was called to order by Chairman Orrick.  

 

The invocation was given by Commissioner Williams followed by the Pledge of Allegiance.   

 

Roll call was conducted and a quorum was established.

 

Submission of Financial Statements and Minutes:

 

The financial report for September 2015 was approved on a motion by Commissioner Williams and a second by Commissioner Culverson.  All in favor, motion passed.

 

The following minutes were approved on a motion by Vice Chairman Peterson and a second by Commissioner Williams:  Regular Monthly Meeting held October 13th, 2015 and a Public Hearing held October 27th, 2015.  All in favor, motion passed. 

 

County Officer and Constitutional Officer Request:

 

Sheriff Heath Elliott addressed the Board regarding inmate medical quotes.  Ms. Kelly Thrift with Southern Correctional Medicine reviewed their proposal and stated their contract provide an onsite nurse from 8 a.m. until 3 p.m. Monday thru Friday as a minimum.  Also, a nurse is on call 24 hours per day, 7 days per week, and is required to respond within 15-20 minutes for an emergency. A discussion was held regarding the number of inmates quoted at 59 and the annual cost of $78,000 to provide the service.  Attorney Mills will review the documents and provide feedback at the next meeting.

 

Assistant Road Superintendent Richard Adams updated the Board on surplus sales recently auctioned on govdeals.com.  The packer sold for $21,000 and the tractor sold for $32,000.  The old ramp has been taken down and replaced with the used lift inside the maintenance shop.

 

Code Enforcement Officer Mark Hawkins stated two properties in violation of the nuisance ordinance were resolved.  Another property has changed owners so an additional letter will be sent.  Others who were notified have shown progress on cleaning up their property.  Attorney Mills provided a blank summons to be used for the next step of the notification process for failure to correct nuisance violations.    

 

County Attorney Report:

County Attorney Mills provided an updated status report and discussed a draft modification to amend our Roads & Bridges Ordinance which includes language taken from the Timber Harvesting Ordinance and includes commercial equipment damage.  Attorney Mills stated he would have documents prepared for the December meeting regarding increasing the pay for Board members.  Attorney Mills provided a draft Brown Bag Ordinance for review that is being used in other counties.  Also discussed was implementation of “occupational licensing”.  Attorney Mills also discussed the new state law regarding use of county issued credit/debit cards and the requirements that are to be in place by January 1, 2016. 

 

Old Business:

County Manager Granger updated the Board on the list of requests from the County Agents at the Adult Learning Center.  The majority of items are complete; carpet cleaning was $398, painting $160, replaced thermostats for $528, and a valve for a heating and cooling unit was replaced at a cost of $528.  Remaining items are outdoor lighting and replacing the threshold on the side entrance.  County Manager Granger stated she had sent a letter to BW&H regarding termination of the leased facility currently occupied by the County Agent effective December 31, 2015. 

 

County Manager Granger stated Brackin Road repairs were complete other than paving the section where asphalt was removed.  This will be taken care of during the paving of Clem Copeland Road.  Application of the soil/cement base on Clem Copeland Road will begin next week followed by mobilization of fine grading equipment in order to prep the road for paving.  Concrete ditch paving and drive apron paving will take place the last week of November. 

 

County Manager Granger stated Big Bend Abatement has sealed off all windows and doors at the Training School.  Asbestos removal will begin today and should be complete by the 2nd week of December, weather permitting.  Once this has been completed, the building will be pushed down by Road Department employees. 

 

County Manager Granger stated the USDA Loan/Grant has been finalized and is ready to be closed.  Chairman Orrick, Attorney Mills, and County Manager Granger will need to meet with Mr. Kirk Chambers to sign off on the documents.  A tentative date of December 9th is not workable for all parties so a change of closing date will be requested, and preferably held at Attorney Mills’ office in Blakely. 

 

County Manager Granger stated all lease/purchase documents were ready to be signed to close the agreement with BB&T for the John Deere motor grader, Rome sloper, and John Deere backhoe.  The total amount is $178,634 at a rate of 2.1% interest.  A motion to adopt a Resolution authorizing the lease/purchase agreement with BB&T was made by Commissioner Williams with a second by Commissioner Culverson.  All in favor, motion passed.  Attorney Mills will prepare his opinion letter and submit to BB&T.

 

New Business:

 

 

County Manager Granger stated she had extra radios from EMS and requested the Board to declare the items as surplus.  Requests had been made to give the radios to volunteer fire departments.  A motion to declare the radios as surplus and distribute two radios to Seminole County Volunteer Fire Department, two radios to Spring Creek Volunteer Fire Department, and one to Iron City Volunteer Fire Department was made by Commissioner Culverson with a second made by Vice Chairman Peterson.  All in favor, motion passes. 

 

County Manager Granger discussed the new state law regarding use of county provided credit/debit cards by elected officials, constitutional officers, and county employees.  A modified template provided by ACCG was presented to the Board for review.  County Attorney Mills indicated limits would need to be set and a card administrator would need to be identified to monitor card activity.  The item was tabled until next month on a motion by Commissioner Williams and a second by Vice Chairman Peterson.  All in favor, motion passed.   

 

County Manager Granger discussed implementation of an occupational license that would identify businesses operating in the unincorporated areas of the county.  A current listing of individuals who have sales tax numbers provided by the Department of Revenue was distributed for review.  County Manager Granger suggested fees associated with implementation of this license be minimal for existing businesses and require annual renewal as required with alcohol permitting.  New businesses would pay a slightly higher fee for their initial license, then the annual renewal fee.  A motion to table this item was made by     Commissioner Culverson with a second by Chairman Orrick.  All in favor, motion passed. 

 

A $100 donation request from Friends Of The State Park was presented to the Board.  No action was taken, donations are not allowed per County Attorney Mills.

 

Announcements:

 

The annual Thanksgiving Meal will be held on November 19th, 2015 at the Adult Learning Center at noon.

USDA will be delivering a grant check for the Downtown Development Authority on Thursday, November 19th, 2015 at 10:30 a.m. at City Hall. 

 

Adjournment:

With no further business to discuss, the meeting was adjourned on a motion by Commissioner Culverson and a second by Vice Chairman Peterson.  All in favor, motion passed. 

 

SEMINOLE COUNTY BOARD OF COMMISSIONERS

Brenda Peterson

Roger Lane

Chuck Orrick

Darius Culverson

Shelia Williams

 

PAULA GRANGER, CLERK

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

C E R T I F I C A T I O N

 

 

STATE OF GEORGIA

 

COUNTY OF SEMINOLE

 

 

I, Paula L. Granger, the duly appointed Clerk of the Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Regular Monthly Meeting held on November 10th, 2015, approved by the Seminole County Board of Commissioners at a Regular Meeting held on December 8th, 2015.    

 

            Given under my official signature and seal of office, on this the 8th day of December, 2015.   

 

                                                                   ____________________________________

Paula L. Granger, Clerk of the Board of                           Commissioners of Seminole County, Georgia

 

(SEAL OF OFFICE)