MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY WORK SESSION

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, DECEMBER 8TH, 2015

5:00 P.M.

                                                     

The Seminole County Board of Commissioners held their Regular Monthly Work Session on Tuesday, December 8th, 2015 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Chuck Orrick, Vice Chairman Brenda Peterson, Commissioner Darius Culverson, Commissioner Shelia Williams, Commissioner Roger Lane, County Attorney Bill Mills, and County Manager/Clerk Paula Granger. 

               Agenda items were discussed prior to the Regular Meeting.  No action was taken.

 

 

MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY MEETING

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, DECEMBER 8TH, 2015

6:00 P.M.

 

The Seminole County Board of Commissioners held their Regular Monthly Meeting on Tuesday, December 8th, 2015 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Chuck Orrick, Vice Chairman Brenda Peterson, Commissioner Darius Culverson, Commissioner Shelia Williams, Commissioner Roger Lane, and County Manager/Clerk Paula Granger. 

 

The meeting was called to order by Chairman Orrick.  

 

The invocation was given by Vice Chairman Peterson followed by the Pledge of Allegiance.   

 

Roll call was conducted and a quorum was established.

 

Chairman Orrick recognized and thanked the volunteer firemen attending the meeting and handed out $50 checks to all volunteers.

 

Mrs. Margo Harrell was unable to attend to discuss the audit.

 

Submission of Financial Statements and Minutes:

 

The financial report for October 2015 was not available to review. 

 

The minutes for the Regular Monthly Meeting held on November 10th, 2015 were approved on a motion by Commissioner Lane and a second by Vice Chairman Peterson.

 

Citizens Request:

 

Mr. Richard Arndt from First Environmental Services submitted a request to be on the agenda.  Following approval of his request, he did not attend the meeting.

 

County Officer and Constitutional Officer Request:

 

Sheriff Heath Elliott addressed the Board regarding the inmate medical contract from Southern Correctional.  Attorney Mills indicated he received an updated contract prior to the meeting and did not have time to review the changes he requested.  The item was tabled on a motion by Commissioner Williams and a second by Commissioner Culverson.  All in favor, motion passed. 

 

Sheriff Elliott stated the boat was in and he was getting quotes for a storage building to house the boat at the lake.  Spring Creek VFD has offered use of one of their bays to house the boat. 

 

Sheriff Elliott provided probation contracts for Magistrate, Probate, and Superior Courts.  A motion to adopt the agreements was given by Commissioner Lane and a second by Commissioner Culverson.  All in favor, motion passed.  An annual probation report was distributed for review.

 

Road Superintendent Bobby Aiken presented quotes for an electric gate to be installed on the fence at the road department in order to secure access to the shop.  This will eliminate non employees and visitors from entering the property as it continues to be a problem.  The low bid was submitted by Colquitt Fence.  A motion to purchase the gate and remotes was given by Commissioner Lane and a second by Commissioner Williams. All in favor, motion passed. 

 

Commissioner Williams provided an update regarding the Mental Health Board. 

 

 

County Attorney Report:

County Attorney Mills was unable to attend the Regular Meeting.  A motion to table the Brown Bag Ordinance was given by Commissioner Lane; a second was provided by Vice Chairman Peterson.  All in favor, motion passed.  A motion to table the Occupational License was given by Commissioner Lane and a second by Vice Chairman Peterson.  All in favor, motion passed. 

 

County Manager Granger discussed the new legislation regarding purchasing/credit/debit card use by elected officials that goes into effect January 1, 2016.  A motion to comply with the new law passed by the legislature and using a modified template provided by ACCG was made by Commissioner Lane with a second by Commissioner Williams.  All in favor, motion passed.  The following items were adopted on a motion by Commissioner Land and a second by Commissioner Williams:  Seminole County Credit / Debit Card Resolution, Seminole County Credit / Debit Card Ordinance, Seminole County Credit / Debit Card Agreement, Seminole County Credit / Debit Card Policy.  All in favor, motion passed. 

 

Executive Session:

 

Commissioner Lane made a motion to enter into Executive Session to discuss a personnel matter.  A second was given by Vice Chairman Brenda Peterson.  All in favor, motion passed.

 

A motion to end the Executive Session and enter back into Regular Session was given by Commissioner Lane and a second by Commissioner Culverson.  All in favor, motion passed.  No action was taken during the Executive Session.

 

Old Business:

 

County Manager Granger stated the Adult Learning Center is ready for occupancy.  All items requested were completed with the exception of replacing floor tiles in the kitchen/dining room.  County Agent Rome Ethredge submitted a letter indicating his final day will be December 31, 2015 and he is due 260 hours of unused vacation time. 

 

County Manager Granger stated the soil cement base was applied to Clem Copeland Road the prior week.  Paving for Clem Copeland Road and Brackin Road is planned around the 16th, weather permitting. 

 

County Manager Granger stated the asbestos removal project at the Training School was close to completion.  The interior removal is 100% complete and the exterior removal is around 30% complete.  Tentative completion date is December 22nd, 2015.

 

County Manager Granger stated she and Chairman Orrick would be closing on the USDA Loan/Grant on December 15th, 2015 at County Attorney Mills’ office in Blakely.  USDA Rep Kirk Chambers will present the documents and provide the request for funding in the amount of $153,000.

 

 

New Business:

 

Mr. Ed Irwin provided an updated fee schedule associated with Environmental Health Services.  A motion to accept the fees as presented was given by Commissioner Lane with a second by Vice Chairman Peterson.  All in favor, motion passed.  Updated fee schedule will become effective January 1, 2016.

 

County Manager Granger provided an Alcohol License Application for Alday’s County Store.  The application was approved on a motion by Commissioner Lane and a second by Commissioner Culverson.  All in favor, motion passed.

 

County Manager Granger provided an Alcohol License Application for The Wishbone Restaurant at Trail’s End.  A motion to approve the application was given by Commissioner Lane with a second by Commissioner Culverson.  All in favor, motion passed. 

 

County Manager Granger informed the Board three appointments were needed for the Board of Assessors.  Post 2 currently held by Mr. Broaddus Simpson and Post 4 held by Ms. Gayla Barton, and Post 5 held by Mr. Wayne Worsham all expire December 31, 2015.  Ms. Gayla Barton has decided she no longer wants to serve on the Board.  Names submitted for appointments are as follows:  Post 2, Mr. Broaddus Simpson, Posts 4 & 5, Mr. Wayne Worsham, Mr. Wayne Dozier, Mrs. Betty Orange, and Mrs. Lib Radney.  A motion to appoint Mrs. Lib Radney was made by Commissioner Culverson, there was no further action.  A motion to appoint Mr. Wayne Dozier was given by Commissioner Williams with a second by Commissioner Lane.  All in favor, motion passed.  A motion to reappoint Mr. Broaddus Simpson and Mr. Wayne Worsham was given by Commissioner Williams and a second by Commissioner Lane.  All in favor, motion passed.    

 

 

County Manager Granger informed the Board of a vacancy on the Regional Commission previously held by Virginia Harrison.  Mrs. Harrison resigned from her appointment.  A motion to provide candidates at the January 2016 meeting was given by Commissioner Lane with a second by Commissioner Williams.  All in favor, motion passed.  Vice Chairman Brenda Peterson was reappointed to the commission on a motion by Commissioner Lane and a second by Commissioner Williams.  All in favor, motion passed.

 

County Manager Granger informed the Board of a vacancy on the Housing Task Force previously held by Ms. Annie Ruth Callaway.  Ms. Callaway no longer wants to serve on the Board.  No names were available for appointment.  A motion to table the item was given by Commissioner Lane and a second by Commissioner Culverson.  All in favor, motion passed.

 

County Manager Granger provided her employment contract for renewal.  Chairman Orrick thanked Mrs. Granger for all she does.  A motion to extend the contract for one year was given by Commissioner Culverson with a second by Vice Chairman Peterson.  All in favor, motion passed.

 

County Manager Granger discussed the Transfer Station contract with Decatur County that expires December 31, 2015.  Decatur County currently bills the county $125 per load for hauling fees.  Their new proposal is $9.50 per ton to haul it, and $25 per ton for disposal.   County Manager Granger stated she recently discovered Decatur County was billing us at $8.50 per ton rather than by the truckload, resulting in several thousand dollars of refunds due to Seminole County.  County Manager Granger stated we could start hauling the waste to Campbellton using our own semi and trailer, once the semi has been inspected and made road worthy.  We could also obtain quotes from others to provide hauling using their own equipment or possibly leasing our trailer if needed.   Transfer Station Manager Gerald Worthy stated we normally have two loads per day to transport.  He also stated the fee schedule has not been changed since 1996 and the fee for tire disposal is going up $20 per ton January 1, 2016.  Commissioner Lane made a motion to table the item until the January meeting in order to obtain quotes for transporting waste and to review our fees.  A second was given by Commissioner Culverson, all in favor, motion passed.    

 

County Manager Granger presented a request from the Industrial Development Authority to provide a revolving loan in the amount of $20,000 for Bushel & a Peck.  The loan will provide funding to purchase additional equipment to fulfill catering orders.  The terms of the loan are 5% interest for 60 months, with a one year delay on payments, and consolidation of the prior $7,500 loan.  The first payment will be due December 15th, 2016.  Chairman Orrick stated Bushel & a Peck is a good place to eat and made a motion to approve the loan as recommended by the Development Authority, a second by Commissioner Lane.  All in favor, motion passed.

 

County Manager Granger requested the Board determine dates to meet and work on our Comprehensive Plan that is due October 2017.  Dates were set for 1:00 p.m. on January 12th, 2016 and February 9th, 2016.

 

Chairman Orrick stated it was honor to serve and work with everyone and wished all a very Merry Christmas and happy New Year.

 

 

Adjournment:

With no further business to discuss, the meeting was adjourned on a motion by Commissioner Culverson and a second by Vice Chairman Peterson.  All in favor, motion passed. 

 

SEMINOLE COUNTY BOARD OF COMMISSIONERS

Brenda Peterson

Roger Lane

Chuck Orrick

Darius Culverson

Shelia Williams

 

PAULA GRANGER, CLERK

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

C E R T I F I C A T I O N

 

 

STATE OF GEORGIA

 

COUNTY OF SEMINOLE

 

 

I, Paula L. Granger, the duly appointed Clerk of the Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Regular Monthly Meeting held on December 8th, 2015, approved by the Seminole County Board of Commissioners at a Regular Meeting held on January 12th, 2016.    

 

            Given under my official signature and seal of office, on this the 12th day of January, 2016.   

 

                                                                   ____________________________________

Paula L. Granger, Clerk of the Board of                           Commissioners of Seminole County, Georgia

 

(SEAL OF OFFICE)