MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY WORK SESSION

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, MARCH 8TH, 2016

5:00 P.M.

                                                     

The Seminole County Board of Commissioners held their Regular Monthly Work Session on Tuesday, March 8th, 2016 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Roger Lane, Vice Chairman Chuck Orrick, Commissioner Brenda Peterson, Commissioner Darius Culverson, Commissioner Shelia Williams, and County Manager/Clerk Paula Granger. 

               Agenda items were discussed prior to the Regular Meeting.  No action was taken.

 

 

MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY MEETING

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, MARCH 8TH, 2016

6:00 P.M.

 

The Seminole County Board of Commissioners held their Regular Monthly Meeting on Tuesday, March 8th, 2016 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Roger Lane, Vice Chairman Chuck Orrick, Commissioner Brenda Peterson, Commissioner Darius Culverson, Commissioner Shelia Williams, and County Manager/Clerk Paula Granger.  County Attorney Mills attended the Work Session but was absent for the Regular Meeting.

 

The meeting was called to order by Chairman Lane.     

 

The invocation was given by Vice Chairman Orrick followed by the Pledge of Allegiance.   

           

Roll call was conducted and a quorum was established.

 

Submission of Financial Statements and Minutes:

The financial reports for December, 2015 and January, 2016 were not available for review, the item was tabled on a motion by Chairman Lane and a section by Vice Chairman Orrick, all in favor, motion passed. 

 

The following minutes were approved on a motion by Commissioner Williams and a second by Commissioner Peterson: Regular Monthly Meeting held February 9th, 2016.  All in favor, motion passed. 

 

Citizens Request:

Fire Chief Dean King approached the Board to request the purchase of seven breathing apparatus cylinders to replace out of date cylinders at a total cost of approximately $3,507.  The cylinders have a fifteen year life and valves from the old ones will be removed and used on the new cylinders.  Chief King also requested the purchase of eight sets of turnout gear at a cost of approximately $2,042 each, or approximately $16,400 to replace gear that is out of date.  The current training class students are using out of date gear and there will be four from Donalsonville and four from Iron City who will need the protective gear.  A motion to purchase the requested items using funds from SPLOST IV and SPLOST V was made by Vice Chairman Orrick.  A second was given by Commissioner Williams, all in favor, motion passed.

 

County Manager Granger requested documentation regarding county owned equipment and vehicles in order to update insurance policies.  Chief King stated lists were available for review.    

 

The automatic aid agreement between Seminole County 911, Donalsonville Fire and Rescue, and Jakin Volunteer Fire Department was presented for renewal.  A motion to renew the Automatic Aid Agreement was given by Commissioner Peterson with a second by Commissioner Williams.  All in favor, motion passed. 

Chief King stated he was coordinating with the SCVFD Chief Van Eakin regarding Kendrick VFD signing an automatic aid agreement.  If this could be done, all property owners within five miles of the SCVFD and Kendrick would benefit from the agreement.  Vice Chairman Orrick asked if Arrow Head Estates and Little Hope were within the required mileage, Chief King stated Arrow Head is covered by the Donalsonville Fire Department. 

 

Chief King also stated legislation was being presented to the Georgia legislature regarding ISO regulations that pertain to the mileage requirements.  Chief King also discussed a government surplus equipment program he is working on with the local Georgia Forestry Ranger from Bainbridge. 

 

Chief King requested we meet and discuss a rotation schedule for replacing items rather than the current way of doing things, the Board agreed.

 

County Officer and Constitutional Officer Request:

 

Sheriff Elliott requested an update regarding the inmate medical contract.  During the Work Session, Attorney Mills was provided an updated contract by Sheriff Elliott with his prior recommendations addressed accordingly; however, Mr. Mills was unable to review the contract in its entirety.   The item was tabled on a motion by Commissioner Peterson and a second by Commissioner Williams.  All in favor, motion passed. 

 

Sheriff Elliott presented quotes for a building to house the rescue boat and other rescue equipment.  He was unable to make a recommendation and asked the Board to review the quotes and readdress at their next Regular Meeting.

 

Code Enforcement Officer Mark Hawkins updated the Board regarding the letters and citations issued for violating the nuisance ordinance.  A court date of March 25th, 2016 has been set for a property located on Hwy 39 and Hall Drive.  Commissioner Culverson addressed the property on Parkside Drive; Officer Hawkins responded prior County Manager Jones approved the storage building (cabin) being placed on the property during her employment.  Officer Hawkins explained the camper on the property is mobile and is not considered a permanent structure.  In the event the owners occupy the camper longer than thirty days a citation could be issued.

 

County Attorney Report: 

County Attorney Mills provided a copy of his status report during the work session.  Walther Investments, LLC is still an ongoing project as well as the Brown Bag Ordinance.  Chairman Lane made a motion to table both items with a second by Vice Chairman Orrick.  All in favor, motion passed. 

 

Old Business:

 

County Manager Granger provided a contract from Decatur County for hauling waste from the Transfer Station at a cost of $9.50 per ton, and a tipping fee of $24.50 per ton.  County Manager stated she spoke with Mayor Ponder and Mayor Ingram regarding the fee increases starting June 1, 2016.  A motion to approve the contract as approved by Attorney Mills was made by Vice Chairman Orrick with a second by Commissioner Culverson.  All in favor, motion passed. 

 

County Manager Granger stated core samples of the base on Clem Copeland Road were in compliance and paving started on both Clem Copeland Road and Brackin Road on February 29th, 2016.  Striping should be completed within the next couple of weeks, weather permitting. 

 

County Manager Granger stated the demolition at the Training School will begin March 14th, 2016.  A text message will be sent to the Board members once a time has been determined. 

 

New Business:

 

County Manager Granger stated the Library Board is requesting the appointment of Dr.  Marie Barber for a full term beginning July 1, 2016 and ending June 30, 2019.  A motion to appoint Ms. Barber for a full term was given by Commissioner Culverson with a second by Commissioner Peterson.  All in favor, motion passed.

 

County Manager Granger stated a controlled burn is scheduled for Spring Creek Park on March 16th, 2016.  Georgia Forestry provides this service to the county; however, we are required to light the fire. 

 

County Manger Granger provided a letter she received from GDOT regarding additional funding available for striping, pavement markers, and guard railing.  After reviewing the list, a motion to approve and submit the project was made by Commissioner Culverson with a second by Vice Chairman Orrick.  All in favor, motion passed.  County Manager Granger also stated the LMIG application for resurfacing was available and the Board would need to be thinking about what road was first priority for the funding.  Several roads were mentioned and discussed.  County Manager Granger will provide a list at the next Regular Meeting for consideration by the Board.  

 

County Manager Granger provided the Board with Standards for Right of Way Acquisition that will have to be approved and adopted prior to beginning any property acquisition on our CDBG project (Leon Barber Road).  A motion to approve and adopt the Right of Way Acquisition Standards was given by Commissioner Williams and a second by Commissioner Peterson.  All in favor, motion passed.

 

Announcements:

 

County Manager Granger stated the Southern District Annual Conference held at Live Oak AME Church on March 8th was attended by Commissioners Peterson and Williams as well as County Manager Granger.  One comment from the conference was the unavailability of hotel rooms for participants; many were required to stay in Dothan or Bainbridge. 

 

Packets for spring training being held in Tifton, March 17th 18th, 2016 were provided to the Board. 

 

The registration and accommodations for the Annual Conference in Savannah on April 29th May 2nd, 2016 have been completed.

 

Budget preparation has begun and work sessions will be scheduled soon.

 

Adjournment:

With no further business to discuss, the meeting was adjourned on a motion by Vice Chairman Orrick and a second by Commissioner Culverson.  All in favor, motion passed. 

 

SEMINOLE COUNTY BOARD OF COMMISSIONERS

Brenda Peterson

Roger Lane

Chuck Orrick

Darius Culverson

Shelia Williams

 

PAULA GRANGER, CLERK

 

 

 

 

 

 

 

 

 

 

 

C E R T I F I C A T I O N

 

 

STATE OF GEORGIA

 

COUNTY OF SEMINOLE

 

 

I, Paula L. Granger, the duly appointed Clerk of the Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Regular Monthly Meeting held on March 8th, 2016, approved by the Seminole County Board of Commissioners at a Regular Meeting held on April 12th, 2016.    

 

            Given under my official signature and seal of office, on this the 12h day of April, 2016.   

 

                                                                   ____________________________________

Paula L. Granger, Clerk of the Board of                           Commissioners of Seminole County, Georgia

 

(SEAL OF OFFICE)