MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY WORK SESSION

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, APRIL 12TH, 2016

5:00 P.M.

                                                     

The Seminole County Board of Commissioners held their Regular Monthly Work Session on Tuesday, April 12th, 2016 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Vice Chairman Chuck Orrick, Commissioner Brenda Peterson, Commissioner Darius Culverson, Commissioner Shelia Williams, and County Manager/Clerk Paula Granger. 

               Agenda items were discussed prior to the Regular Meeting.  No action was taken.

 

 

MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY MEETING

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, APRIL 12TH, 2016

6:00 P.M.

 

The Seminole County Board of Commissioners held their Regular Monthly Meeting on Tuesday, April 12th, 2016 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Vice Chairman Chuck Orrick, Commissioner Brenda Peterson, Commissioner Darius Culverson, Commissioner Shelia Williams, and County Manager/Clerk Paula Granger. 

 

The meeting was called to order by Vice Chairman Orrick.       

 

The invocation was given by Commissioner Culverson followed by the Pledge of Allegiance.   

           

Roll call was conducted and a quorum was established.

 

Vice Chairman Orrick requested a motion to move the Alcohol License Permit for Seminole Grill from “new business” to “citizens request”.  Commissioner Culverson made the motion and Commissioner Peterson provided the second.  All in favor, motion passed.

 

Submission of Financial Statements and Minutes:

 

The financial reports for December, 2015, January and February, 2016 were reviewed and approved on a motion by Commissioner Williams and a second from Commissioner Peterson.  All in favor, motion passed. 

 

The following minutes were approved on a motion by Commissioner Peterson and a second by Commissioner Williams:  Regular Monthly Meeting held March 8th, 2016.  All in favor, motion passed. 

 

 

 

Citizens Request:

 

District Attorney Craig Earnest requested the Board approve the purchase of a vehicle for his investigator using their funding and adding to our insurance policy.  This will replace a 2003 Crown Victoria with 180,000 miles that is no longer a reliable means to transport witnesses to and from court and other investigative issues.  Commissioner Williams made a motion to approve the request and Commissioner Peterson provided the second.  All in favor, motion passed. 

 

Mr. Wayne Thompson discussed plans for his new restaurant, Seminole Grill, formerly known as Seminole Wind, located at 7813 Hwy 39S.  A menu was provided and Mr. Thompson requested the Board approve his application for on premises consumption of alcoholic beverages.  A motion to approve the request was given by Commissioner Culverson and Vice Chairman Orrick provided the second; all in favor, motion passed. 

 

Ms. Mary Williams requested to be added to the agenda, however, she failed to attend the meeting.

 

County Officer and Constitutional Officer Request:

 

Road Superintendent Bobby Aiken and Code Enforcement Officer Hawkins were unable to attend the meeting due to being reassigned to assist with an unexpected event.  County Manager Granger updated the Board regarding road closures due to recent rain events as follows:  Roddenberry, Lake Hill, Curtis Whitaker, Leroy Johnson, and Grady Bell are all closed until water recedes and repairs can be made.  County Manager Granger stated Harrell Moye Road will be closed indefinitely due to the road collapsing.  This will be a major project and will most likely take several months to complete.  Replacement cones and signs will need to be purchased in order to properly identify road closures due to theft of items that were left in the various areas during the rain events. 

 

County Manager Granger stated Code Enforcement Officer Mark Hawkins attended court on March 25th, 2016 to address property violations located on Hwy 39.  Judge Sheffield gave the property owner 30 days to correct the violations and the owner is required to return to court on April 28th, 2016.  Mr. Hawkins will be attending court on April 28th, 2016 regarding property located in the Little Hope community and to follow up with the aforementioned property.  Other properties currently being pursued are on Juree Lane, Parkside Drive, and Spring Creek Drive.  County Manager Granger also informed the Board new construction was under way, two homes in Iron City and one home near Rays Lake.  Mr. Hawkins will be contacting scout leaders and football coaches to see if we can get some volunteers to help clean up residential properties for disabled occupants.

 

Sheriff Elliott discussed the inmate medical contract and requested an update from County Attorney Bill Mills.  Mr. Mills stated the final revision has yet to be provided.  Sheriff Elliott will follow up with Ms. Kelly Thrift regarding the contract.  Sheriff Elliott stated the building for the boat has been put on hold.

 

County Attorney Report: 

 

County Attorney Mills provided a copy of his status report and was asked to provide comments on items listed.  Attorney Mills stated the jail contract between the Board of Commissioners, City Council, and the Seminole County Sheriff’s Office needed to finalized and put in place.  Sheriff Elliott stated he had left the contract with Chief Holt and the City Attorney.  There is no agreement currently in place. 

 

Attorney Mills discuss the land acquisition on Leon Barber Road.  Assessed values determined by the Seminole and Early County Tax Assessors are the basis for determining the price of the property.

 

Attorney Mills will work on the Loan Agreement for Bushel & A Peck.  Two loans have been granted, the first in the amount of $7,500 and the second in the amount of $20,000.  County Manager Granger will provide a sample document for Mr. Mills to review.

 

Attorney Mills stated he had spoken with Mr. Anthony Walther regarding his request for a $19,000 refund and informed Mr. Walther that Walther Investments, LLC was not registered in the state of Georgia.  No action was taken regarding the refund.

 

Attorney Mills and the Board discussed various aspects of the proposed Brown Bag Ordinance.  Following the lengthy discussion, Vice Chairman Orrick made a motion to discontinue adoption of the Brown Bag Ordinance.  A second was provided by Commissioner Culverson, all in favor, motion passed.

 

Old Business:

 

County Manager Granger stated projects on Clem Copeland Road and Brackin Road were close to completion.  Permanent vegetation must be established and a final inspection will be conducted by Engineer Stacy Watkins before final payment is made.  Field terracing is still required to prevent erosion and our local Natural Resources Conservation Services office has been contacted to assist with this phase of the project. 

 

County Manager Granger stated the demolition at the Training School is on hold due to the ongoing rain events.  Demolition of the school is about 50% complete.

 

County Manager Granger stated the controlled burn at Spring Creek Park was conducted March 31, 2106 with the assistance of our local Georgia Forestry personnel.

 

County Manager Granger stated the LMIG project for additional striping and guard rails was submitted to the district DOT office in Tifton.  It may take several weeks to hear back if the project is approved for funding. 

 

County Manager Granger provided quotes from Mr. Danny Ross for removal of the tower previously used by Georgia State Patrol located at EMS headquarters.  Demo and complete removal of the tower components from the property is $2,500; or, $3,000 if we want to keep the tower.  A motion to accept the quote of $2,500 to demo and remove the tower was made by Commissioner Peterson with a second by Commissioner Culverson.  All in favor, motion passed.

 

New Business:

 

County Manager Granger discussed the box culvert that collapsed under Harrell-Moye Road during the rain event April 3rd, 2016.  The culvert was most likely already compromised due to age, however, the excessive amount of water and the weight of large trucks and farm equipment going over the culvert was enough to break the structure and cause the road to collapse.  Options to repair the road are to replace the box culvert with a similar concrete structure or install a bridge.  Quotes were requested and Southern Concrete provided prices for both options:  8’ x 6’ x 40’ concrete box culvert, 90 days to complete installation and restore traffic flow, $192,076; or, a 40’ x 32’ pre-stressed concrete bridge, 30 days to complete installation and restore traffic flow, $193,900.  County Manager Granger stated she contacted Mr. Jeff Bridges, district GDOT representative, to request emergency funding for this project.  Mr. Bridges stated funding may be possible, however, the project must be submitted to the district GDOT office with all required documentation including the engineering design and plans attached.  County Manager Granger requested the Board decide on the box culvert or installation of a bridge, and recommended hiring Watkins & Associates to complete the engineering work and handle the bidding process.  A motion to hire Watkins & Associates to perform the engineering requirements, develop plans, and conduct the bidding process for installation of a pre-stressed bridge on Harrell-Moye Road was made by Commissioner Williams with a second by Commissioner Culverson.  All in favor, motion passed.     

 

County Manager Granger provided the Board with a list of roads in immediate need of resurfacing, ranked by severity and the amount of usage.  Stacy Watkins and Bobby Aiken assisted with prioritizing the list.  The projected LMIG funding is $270,000, plus a 30% match by the county or $81,000, totaling $351,000 to use for resurfacing.  The cost of resurfacing one mile, without taking into consideration the condition of the road, is approximately $118,000, or close to three miles of road.  After reviewing the list, the Board discussed the need to look at funding for resurfacing the entire list.  County Manager Granger stated low interest loans were available and other alternatives to asphalt such as surface treatment may be cheaper on certain roads, if applicable.  Commissioner Williams made a motion to hire Watkins & Associates to prepare the LMIG project in its entirety for submission to GDOT for the following areas:  Burl Lane Road from Friendship Avenue to 91, Brackin Road from 91 to Steam Mill, and the south end of Brackin Road.  Also included in this motion given by Commissioner Williams, County Manager Granger will obtain pricing and financing options for the remainder of the list.  Commissioner Culverson provided the second, all in favor, motion passed. 

 

County Manager Granger discussed the Errors & Additions and Errors & Releases report generated from the Tax Commissioner listing all property values that were adjusted due to errors, additions, deletions, or releases.  This report will be provided monthly for review by the Board.

 

County Manager Granger stated she received an email from Mr. David Maxwell, Managing Editor of the Donalsonville News, indicating he gets numerous requests from the public to print our meeting minutes.  Mr. Maxwell offered to print the minutes at a cost of $10 per 100 words, the same price offered and accepted by the City of Donalsonville, Downtown Development Authority, and Board of Education.  As an example, County Manager Granger stated the minutes from the last Regular Meeting would cost approximately $157.  Commissioner Culverson stated he did not agree with the price and made a motion for County Manager Granger to negotiate a better price with Mr. Maxwell and request Mr. Maxwell to direct the public to our website where the minutes are posted.  A second was given by Vice Chairman Orrick.  All in favor, motion passed. 

 

County Manager Granger discussed a letter and Proclamation provided by LifeLink of Georgia requesting the Board designate the month of April as “National Donate Life Month”.

The Proclamation is given to an organ transplant recipient, transplant candidate, or donor family member.  A motion to proclaim April, 2016 as “National Donate Life Month” was given by Commissioner      with a second by Commissioner    .  All in favor, motion passed.

 

County Manager Granger briefly discussed the requirements for displaying mobile home decals and issuing citations for failure to do so.  This will be discussed in more detail at the next Regular Meeting.

 

County Manager Granger provided an agreement from the Southwest Georgia Regional Commission for preparing The Pre-Hazard Mitigation Plans for Seminole County.  The cost is $15,000, with the first installment due June, 2016.  Reimbursement of the cost is provided by GEMA.  A motion to enter into an agreement with the Regional Commission for preparing the Pre-Hazard Mitigation Plan for Seminole County was given by Commissioner Williams.  A second was given by Commissioner Culverson.  All in favor, motion passed.     

 

Announcements:

 

Annual Conference in Savannah on April 29th – May 2nd, 2016.

ACCG summer training program has been posted on the ACCG website.

Commissioner Culverson stated he had been contacted by the Department of Transportation regarding replacement of the bridge on Hwy 253 in Decatur County.  The road will be detoured onto state roads only creating a long trip for residents traveling to and from Bainbridge.  There is an option of leaving the old bridge open while the new bridge is being built, however, no decision has been made at this point.

 

Adjournment:

With no further business to discuss, the meeting was adjourned on a motion by Commissioner Peterson and a second by Vice Chairman Orrick.  All in favor, motion passed. 

 

 

 

 

SEMINOLE COUNTY BOARD OF COMMISSIONERS

Brenda Peterson

Roger Lane

Chuck Orrick

Darius Culverson

Shelia Williams

 

PAULA GRANGER, CLERK

 

 

 

 

 

 

 

 

 

 

 

 

C E R T I F I C A T I O N

 

 

STATE OF GEORGIA

 

COUNTY OF SEMINOLE

 

 

I, Paula L. Granger, the duly appointed Clerk of the Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Regular Monthly Meeting held on March 8th, 2016, approved by the Seminole County Board of Commissioners at a Regular Meeting held on May 10th, 2016.    

             Given under my official signature and seal of office, on this the 10th day of May, 2016.   

 

                                                                   ____________________________________

Paula L. Granger, Clerk of the Board of                           Commissioners of Seminole County, Georgia

 

(SEAL OF OFFICE)