MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY WORK SESSION

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, MAY 10TH, 2016

5:00 P.M.

                                                     

The Seminole County Board of Commissioners held their Regular Monthly Work Session on Tuesday, May 10th, 2016 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Roger Lane, Vice Chairman Chuck Orrick, Commissioner Brenda Peterson, Commissioner Darius Culverson, Commissioner Shelia Williams, and County Manager/Clerk Paula Granger. 

               Agenda items were discussed prior to the Regular Meeting.  No action was taken.

 

 

MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY MEETING

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, MAY 10TH, 2016

6:00 P.M.

 

The Seminole County Board of Commissioners held their Regular Monthly Meeting on Tuesday, May 10th, 2016 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Roger Lane, Vice Chairman Chuck Orrick, Commissioner Brenda Peterson, Commissioner Darius Culverson, Commissioner Shelia Williams, and County Manager/Clerk Paula Granger.  County Attorney Mills was not able to attend.   

 

The meeting was called to order by Chairman Lane.     

 

The invocation was given by Vice Chairman Orrick followed by the Pledge of Allegiance.   

           

Roll call was conducted and a quorum was established.

 

Submission of Minutes, Digest Errors & Additions, Errors & Releases:

 

The following minutes were approved on a motion by Commissioner Williams and a second by Commissioner Peterson: Budget Work Session held April 12th, 2016, Regular Monthly Meeting held April 12th, 2016.  All in favor, motion passed. 

 

The Board reviewed the E&A, E&R report and had no questions or comments.

 

Citizens Request:

 

County Manager Granger stated she had received calls regarding mosquito spraying from residents in District 5.  She requested Mr. Edwin Irwin, Health Inspector with our local Health Department, attend the meeting and provide the latest information regarding the Zika virus and methods to combat the mosquitos.   

 

Mr. Irwin provided handouts from State Epidemiologist Cherie Drenzek, DVM, MS.  The information stated the Zika virus poses significant risks to pregnant women.  Since May, 2015, the virus has spread from Brazil to 35 countries in the Americas and 44 worldwide.  Georgia currently has 13 documented cases.  According to the handout, on February 1, 2016, the World Health Organization declared this outbreak a “Public Health Emergency of International Concern”.

 

Mr. Irwin informed the Board that the State of Georgia has hired additional personnel to perform mosquito surveillance and testing throughout the state.  Mr. Irwin commented their Communications Officer sends press releases to the local paper and the Health Department has a limited number of tablets available to treat standing water.  Chairman Lane and Vice Chairman Orrick requested Mr. Irwin assist in determining the correct chemical to spray and continue providing updates regarding the Zika virus. 

 

Chairman Lane requested County Manager Granger and the Road Department create a spraying schedule for the higher populated areas in the county.  Chemicals left over from last year will be used up before purchasing any additional chemicals.  Mr. Irwin will continue to provide updates regarding Zika and provide a recommendation on the best chemical to use.  County Manager Granger will get quotes on spraying by plane.

 

County Officer and Constitutional Officer Request:

 

Road Department Assistant Superintendent Richard Adams provided pictures of various items no longer useable and requested the Board declare the items as surplus.   Vice Chairman Orrick made a motion to declare the items as surplus and sell on govdeals.com.  Commissioner Peterson provided the second, all in favor, motion passed. 

 

Code Enforcement Officer Mark Hawkins updated the Board on property citations recently addressed in court.  One owner has met the requirements and the other was given an additional 30 days by Judge Sheffield.  Officer Hawkins was able to speak with a family member regarding the property in District 5.  The owner recently passed away and her children have said they will take care of the areas identified as being noncompliant.  The property on Poston Road is zoned agriculture and is exempt from the nuisance ordinance.

 

County Attorney Report: 

County Attorney Mills was absent from the meeting. 

 

Old Business:

County Manager Granger stated the paving project for Clem Copeland Road and repairs to Brackin Road has been completed.  The total cost was $630,408.    

 

County Manager Granger stated the demolition at the Training School is approximately 80% complete.  Due to the history of the building, County Manager Granger requested the Board approve keeping a small amount of bricks to give away.  Vice Chairman Orrick made a motion to keep 200 bricks and give away on a first come first serve basis, one per person.  A second was given by Commissioner Williams.  All in favor, motion passed. 

 

County Manager Granger stated the tower removal at EMS was scheduled to begin May 16th, 2016.

 

County Manager Granger stated the storm damage repairs on Harrell-Moye Road will cost approximately $300,000 for the bridge structure and installation.  This project will be submitted as an emergency request to the state DOT office and will include Leroy Johnson Road repairs.    The request for bids can be published immediately.

 

County Manager Granger stated the FY17 LMIG request will be submitted as soon as the application process opens up.  The estimated cost for resurfacing the roads voted on at the last Regular Meeting, (Burl Lane from Friendship to 91, the south end of Brackin, and the section of Brackin Road from Steam Mill to 91) is $507,000.  LMIG usually amounts to $270,000 and the county has a 30% match.  The remaining balance will be paid in full by the county.      

 

County Manager Granger updated the Board regarding the list that was prepared indicating additional resurfacing needs in the county.  The approximate cost is $1.8 million.  County Manager Granger stated she is looking for finance options and has spoken with Mr. Dave Wills with ACCG regarding possible solutions for financing. 

 

New Business:

County Manager Granger provided the Board with the Employee Benefits Package and requested the Board vote on medical plans to offer employees.  Due to our claims exceeding premiums paid and claims exceeding $100,000, the county was hit with a 34% increase in cost. County Manager Granger stated she spoke with several employees who are currently enrolled in the “richer” benefit plan and asked their opinion on the product they would like to be offered since they are currently paying extra for their coverage.  Employees solicited picked the $1,500 deductible plan.  All enrolled employees currently pay 5% of the premium for their medical insurance.  From the five options available, County Manager Granger suggested offering the $1,500 deductible plan and the $2,500 deductible plan as the second option.   The plan with an equivalent cost to what is being paid now has a deductible of $6,350.  A motion to offer employees the $1,500 deductible plan or the $2,500 deductible plan was given by Commissioner Williams and a second was given by Commissioner Culverson.  All in favor, motion passed.  The county paid portion will increase to $6,300 annually per enrolled employee.  County Manager Granger stated the cost associated with other benefits will remain the same.  Other companies contacted to quote the medical coverage denied our request based on the claims history and claim amounts.       

 

County Manager Granger requested the Board approve amending the FY16 Budget prior to the annual audit.  This will allow line to line adjustments needed to properly allocate expenses to the right accounts.  A motion to approve amending FY16 Budget was given by Commissioner Peterson with a second by Commissioner Culverson.  All in favor, motion passed.

 

County Manager Granger stated the code book for Seminole County had not been updated in several years.  She requested the Board consider amending the Alcoholic Beverage Ordinance regarding food sales requirements, fingerprinting, proximity to schools and churches, and to align with state requirements.  This would need to be completed before updating the code book.  A motion to amend the ordinance was given by Vice Chairman Orrick with a second by Commissioner Culverson.  All in favor, motion passed.

 

County Manager Granger provided a letter from the Regional Commission regarding the establishment of a regional Land Bank.  The cities within the county and the county must all agree to participate in order to join the regional land bank.  According to the letter, the city of Donalsonville has committed to participate.  The Board requested additional information be provided and tabled the item on a motion by Vice Chairman Orrick and a second by Commissioner Culverson.  All in favor, motion passed.  County Manager Granger will contact Ms. Barbara Reddick from the Regional Commission to address the Board at their next Regular Meeting.

 

County Manager Granger discussed the recommendation from the Board of Assessors to appoint Bryan Lee as an agent to issue citations regarding mobile home decal enforcement.  Code sections were reviewed and fees associated with violations were addressed.  A motion to appoint Mr. Lee as the agent to issue citations regarding mobile home decal enforcement was given by Vice Chairman Orrick and a second by Commissioner Williams.  All in favor, motion passed.  Chairman Lane stated the Board of Assessors can set the fees within the guidelines provided.      

 

County Manager Granger requested the Board consider amending the Roads & Bridges Ordinance in regards to timber harvesting insurance and bond requirements.  This would also need to be completed prior to updating the code book.  A motion to have the County Manager prepare a list of items to amend in the Roads & Bridges Ordinance and the Alcoholic Beverage Ordinance for submission to County Attorney Bill Mills was given by Commissioner Culverson.  A second was given by Commissioner Peterson; all in favor, motion passed. 

 

County Manager Granger reviewed an Alcohol License Permit for Pop’s Dockside Grill.  A motion to approve the permit was given by Vice Chairman Orrick, a second by Commissioner Culverson.  All in favor, motion passed.

 

Announcements:

Reservations and registrations are complete for the ACCG Summer Training being held at Stone Mountain on June 9 & 10, 2016. 

 

A Net Day Reception is being held May 12th, 2016 at 5:00 p.m. at the residence of Mayor Dan and Mary Lou Ponder.  A concert will follow at the school.

 

The next Budget Work Session will be held May 20th, 2016 at 10 a.m.

 

Adjournment:

With no further business to discuss, the meeting was adjourned on a motion by Vice Chairman Orrick and a second by Commissioner Culverson.  All in favor, motion passed. 

 

 

 

 

SEMINOLE COUNTY BOARD OF COMMISSIONERS

Brenda Peterson

Roger Lane

Chuck Orrick

Darius Culverson

Shelia Williams

 

PAULA GRANGER, CLERK

 

 

 

 

 

 

 

 

C E R T I F I C A T I O N

 

 

STATE OF GEORGIA

 

COUNTY OF SEMINOLE

 

 

I, Paula L. Granger, the duly appointed Clerk of the Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Regular Monthly Meeting held on May 10th, 2016, approved by the Seminole County Board of Commissioners at a Regular Meeting held on June 14th, 2016.    

 

            Given under my official signature and seal of office, on this the 14th of June, 2016.   

 

                                                                   ____________________________________

Paula L. Granger, Clerk of the Board of                           Commissioners of Seminole County, Georgia

 

(SEAL OF OFFICE)