SEMINOLE COUNTY BOARD OF COMMISSIONERS
BUDGET WORK SESSION
SEMINOLE COUNTY COURTHOUSE, GRAND JURY ROOM
THURSDAY, MAY 26th, 2016
The Seminole County Board of Commissioners held a Budget Work Session on Thursday, May 26th, 2016 in the Grand Jury Room. Those present were Vice Chairman Chuck Orrick, Commissioner Shelia Williams, Commissioner Darius Culverson, and County Manager / Clerk Paula Granger. Chairman Lane and Commissioner Peterson were absent.
Vice Chairman Orrick called the meeting to order.
Final budgets were discussed with Tax Commissioner Leslie Johnson, Tax Assessors’ Office Manager Anne Grice, Superior Court Clerk Earlene Bramlett, and Sheriff Heath Elliott. Paula Whaley also attended to discuss 911/Communications issues. Probate/Magistrate Judge Amos Sheffield failed to attend as requested.
Office Manager Grice provided her budget requests and plans for required technology upgrades. After reviewing all requests from the Board of Assessors and Ms. Grice, the Pictometry request was removed and placed on the list for FY18 in order to allow other local agencies an opportunity to review the product and determine if they can assist with the funding. An increase of $100 per month for members of the Board of Assessors and their Secretary was left in the proposed budget.
Clerk Bramlett discussed her budget needs and provided information regarding upcoming court trials. The Board of Equalization was removed from the Clerks’ budget and is now a separate account.
Sheriff Elliott was asked to provide comments on overtime for various employees. County Manager Granger stated over the past several years his budget has well exceeded the projected expenses, specifically the labor costs due to the overtime. A discussion regarding converting some hourly positions to salaried was discussed and Sheriff Elliott was asked to check on wage and labor laws for law enforcement to determine if this is allowable. Sheriff Elliott stated he could cut down the overtime and would start keeping records of all the extra events and court security requirements that are not currently being tracked. This should help tremendously with projecting more accurate labor costs. Sheriff Elliott also indicated he would check to see if the wages paid to teach the CHAMPS program might be payable with Drug Surcharge revenues.
Ms. Whaley discussed the workload in the dispatch/911 office. Currently, one new hire is not able to work alone until she passes her required test; another employee failed her test and is not able to work alone until she retakes and passes the test. Ms. Whaley is working overtime to cover these two positions. Ms. Whaley indicated maintaining the purchase order log for the Sheriff’s Office, greeting the public, assisting with sex offender registration, running background checks, being on the 911 line with a caller and having to wait for Macon to answer, toning out the increased amount of volunteers and first responders, switching to a private ambulance service, and calling for mutual aid had increased the workload for the dispatchers.
Following a discussion with the Board, Ms. Whaley and Sheriff Elliott will look at what is needed to adequately cover each shift and the possibility of reclassifying Ms. Whaley as a salaried employee. County Manager Granger asked if a different work schedule with 8 hour shifts would be easier to manage during absences or vacation. The Board suggested adding one additional person during the busy hours may help alleviate the increased responsibilities.
Due to the absence of Judge Sheffield, the Board requested County Manager Granger to ask for an explanation of the 3rd clerical position in his office and why qualifying fees for FY16 were not turned over to the county. These items will be discussed at the Public Hearing on May 30th, 2016 at 5:30 p.m.
The remaining departments were reviewed and adjustments were made. The final adjustments were: the Chamber contribution was increased by $5,000; salary adjustments for commissioners were made due to the legislation approved and signed by Governor Deal effective 5/3/16 to increase their salary by $200 per month; the ability of selling personal time in lieu of taking time off was suspended due to failure of constitutional officers agreeing to limit their employees to 80 hours or less; and lastly, no additional pay increases were included other than the Board of Assessors.
The Public Hearing and Called Meeting will be held Monday, May 30th, 2016 at 5:30 p.m.
ADOPTED THIS 14th DAY OF JUNE, 2016
SEMINOLE COUNTY BOARD OF COMMISSIONERS
PAULA GRANGER, CLERK
C E R T I F I C A T I O N
STATE OF GEORGIA
COUNTY OF SEMINOLE
I, Paula L. Granger, the duly appointed Clerk of Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Budget Work Session held on May 26th, 2016, approved by the Seminole County Board of Commissioners at a Regular Meeting held on June 14th, 2016.
Given under my official signature and seal of office, on this the 14th day of June, 2016.
Paula L. Granger, Clerk of the Board of Commissioners of Seminole County, Georgia
(SEAL OF OFFICE)