MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY WORK SESSION

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, JUNE 14TH, 2016

5:00 P.M.

                                                     

The Seminole County Board of Commissioners held their Regular Monthly Work Session on Tuesday, June 14th, 2016 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Vice Chairman Chuck Orrick, Commissioner Brenda Peterson, Commissioner Darius Culverson, Commissioner Shelia Williams, and County Manager/Clerk Paula Granger.  Chairman Roger Lane was absent due to medical reasons.

               Agenda items were discussed prior to the Regular Meeting.  No action was taken.

 

 

MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY MEETING

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, JUNE 14TH, 2016

6:00 P.M.

 

The Seminole County Board of Commissioners held their Regular Monthly Meeting on Tuesday, June 14th, 2016 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Vice Chairman Chuck Orrick, Commissioner Brenda Peterson, Commissioner Darius Culverson, Commissioner Shelia Williams, and County Manager/Clerk Paula Granger.  Chairman Roger Lane was absent due to medical reasons.    

 

The meeting was called to order by Vice Chairman Orrick.     

 

The invocation was given by Vice Chairman Orrick followed by the Pledge of Allegiance.   

           

Roll call was conducted and a quorum was established. 

 

County Manager Granger requested amending the agenda to include a vote on payment of wages for Chairman Lane who was absent due to illness.  A motion to amend the agenda was given by Commissioner Peterson with a second Commissioner Williams.  All in favor, motion passed. 

 

Vice Chairman Orrick stated illness was an excused absence and requested a motion to pay Chairman Lane. A motion to continue payment of wages to Chairman Lane was given by Commissioner Williams and a second by Commissioner Peterson.  All in favor, motion passed. 

 

Submission of Minutes, Digest Errors & Additions, Errors & Releases:

 

The following minutes were approved on a motion by Commissioner Williams and a second by Commissioner Peterson:  Regular Meeting held May 10th, 2016; Budget Work Sessions held May 10th, May 20th and May 26th, 2016; Public Hearing and Called Meeting held May 30th, 2016.  All in favor, motion passed. 

 

The Board reviewed the E&A, E&R report and had no questions or comments.  Commissioner Williams made a motion to approve the report with a second by Commissioner Culverson.  All in favor, motion passed.

 

County Officer and Constitutional Officer Request:

 

Mr. Gene Cook, Chairman of the Board of Assessors, requested a change to our building permit process (new construction, demolition, improvements, mobile homes, etc.) by having permits originate in the Tax Assessors office.  This change would streamline the process and prevent delays in updating the digest.  County Manager Granger stated she had talked with Board during the work session and explained the lag time in getting permits processed and distributed.  Mr. Cook also mentioned including permits for Donalsonville as well, if all were in agreement.  County Manager Granger stated she would contact the interim city manager and inquire about the issue and report back at the next meeting.  This would not include permits for alcohol licensing or other items that do not pertain to real property.  Transactions for permit fees would continue to be handled by the Deputy Clerk.

 

Mr. Cook discussed relocating the office of Ms. Fannie Barber in order to provide the Board of Commissioners with additional space as requested.  Mr. Cook suggested relocating the entire kitchen area and removing obsolete items from the filing/copier area.  These areas can be modified to accommodate an office for Ms. Barber and prevent the excessive foot traffic in the kitchen area and constant interruptions.  Vice Chairman Orrick stated he was in agreement with both items and County Manager Granger would start working toward getting both underway.  County Manager Granger and Vice Chairman Orrick acknowledged the presence of the entire Board of Assessors in attendance at the meeting.

 

Sheriff Elliott had to leave the meeting and was not able to return to discuss the inmate health contract.

 

County Attorney Report: 

County Attorney Mills provided a copy of his status report.  Walther Investments, LLC provided a statement indicating all personal property listed with the Tax Assessors is currently located in Seminole County; however, they have not provided anything regarding certification of updating their corporate status with the Secretary of State in Georgia, nor have they responded to a payment structure should the Board approve their refund request. 

 

Attorney Mills discussed the energy excise tax and stated he would prepare a draft for the Board to review prior to our next meeting.  This is being pushed by ACCG and some surrounding counties are currently collecting the tax. 

 

Attorney Mills stated the alcohol licensing requirements can be amended to align with the state regulations as requested.  Attorney Mills will email a draft prior to our next meeting.  Vice Chairman Orrick stated we would inform the city of Donalsonville of any changes to our ordinance before adoption.

 

Attorney Mills will also address the bond issue and insurance for timber harvesting and amending the Roads & Bridges Ordinance at our next regular meeting.

 

Vice Chairman Orrick requested a motion to amend the agenda to include a report from Commissioner Williams regarding the Regional Department of Behavioral Health and Developmental Disabilities Board Meeting. A motion was given by Commissioner Peterson with a second by Commissioner Culverson.  All in favor, motion passed.

 

Commissioner Williams stated feedback from recent forums has identified transportation as a major issue to get services.  Seminole County does not have any services at this time.  The Sheriff’s Office or Commissioner Williams can assist with resources for those who are in a crisis situation in Seminole County.  Commissioner Williams welcomes any suggestions from residents and will pass along to Commissioner Berry.   

 

Vice Chairman Orrick stated Donalsonville Hospital has filed a Certificate of Need Application to the State of Georgia for establishing an Acute Care Psychiatric/Substance Abuse Inpatient Program.  The results of the application should be known by June 24th 2016.  Mr. Orrick stated there has been no opposition to the Certificate of Need and indicated the west wing of the Donalsonville Hospital will be converted to allow for 12 adult geriatric beds and 8 adolescent beds, with future plans to add 4 additional adolescent beds. 

 

Old Business:

 

County Manager Granger stated the Harrell Moye / Leroy Johnson project was put out for bid and the bid opening will take place on Tuesday, June 21st 2016 at 11:00 a.m. in her office.  Stacy Watkins will prepare a letter of recommendation for awarding the contract following his review of the bids submitted.  There has been no update from the Georgia Department of Transportation regarding the request for emergency funding.  The approximate cost to install the bridge, replace the pipes, and engineering fees is $325,000.  Mr. Jeff Bridges has indicated he will contact me immediately when a decision is made.  The entire cost will have to be covered with SPLOST IV & V funding, hopefully we can get reimbursed for at least a portion of it.  Mr. Watkins provided an invoice in the amount of $20,800 for the engineering work required for this project, a motion to approve the invoice was made by Commissioner Williams and a second by Commissioner Peterson.  All in favor, motion passed.  

 

County Manager Granger stated she spoke with Mr. Jeff Bridges from GDOT regarding combining future LMIG funds to finance resurfacing of approximately 18 miles of road.  Mr. Bridges indicated possibly applying two years of funding but no more than that.  SPLOST V collections could cover the majority of the cost, however, this would not leave any funding to lease or purchase equipment for the Road Department.  County Manager Granger stated she and Mrs. Margo Harrell had also discussed funding the project and she would continue to search for options.

 

County Manager Granger stated LMIG funding had been increased by approximately 30% this year to $355,007.  The county contributes a 30% match to the LMIG funds, so our new contribution will be approximately $106,000.  The project for this year will exceed this combined amount and includes resurfacing the section of Burl Lane Road from Friendship Avenue to Hwy 91, the south end of Brackin Road, and Brackin Road from Steam Mill to Hwy 91.  Stacy Watkins is preparing the LMIG application for submission to the Department of Transportation. 

 

County Manager Granger stated she was notified the request for “additional” LMIG funding for guard rails, center and side striping, and raised pavement markers was granted in the amount of $100,000.  This will need to be placed out for bid.

 

County Manager Granger stated Ms. Barbara Reddick was present during the work session and discussed the advantages of a regional land bank.   City Councilman Mitch Blanks provided comments and indicated the city would like to participate.  The city and county both are required to participate in order to be included in the regional land bank.  The item was tabled on a motion by Vice Chairman Orrick and a second by Commissioner Culverson.  All in favor, motion passed.

 

New Business:

 

County Manager Granger stated she was made aware that employees working at the County Agent’s office were concerned about their safety due to changing the location of their offices.  Quotes for panic buttons were obtained from the current provider of the security system for the building, SSI, in the amount of $648.12.  DSI provided a quote for $1,090.15.  A motion to purchase the panic buttons from SSI was given by Commissioner Peterson with a second by Commissioner Williams.  All in favor, motion passed. 

 

County Manager Granger provided one quote for a commercial dishwasher and commercial walk in freezer for the Senior Citizen’s Center.  Additional quotes are pending.  The item was tabled on a motion by Commissioner Culverson and a second by Commissioner Peterson.  All in favor, motion passed.

 

County Manager Granger provided the Board with an application to apply for a Wellness Grant offered by LRGMS through ACCG.  The application is due by July 1, 2016.  No action was taken on the item.

 

County Manager Granger stated Mr. Steve O’Neil from the Regional Commission requested meeting soon to discuss our Comprehensive Plan.  The date of July 12th, 2016 at 3:00 p.m. was set.

 

Announcements:

 

ACCG Summer Regional Meetings are being held June 20th – 24th, 2016.

ACCG Leadership Institute Meetings are being held August 17th – 19th, 2016, in Atlanta.

Georgia Pesticide Waste Disposal Clean Day, June 29th, 2016, Laurens County.

 

County Manager Granger recognized Mr. Gerald Worthy, Transfer Station Manager, and commended him on his dedication to the county and his job performance.

 

Adjournment:

With no further business to discuss, the meeting was adjourned on a motion by Commissioner Peterson and a second by Vice Chairman Orrick.  All in favor, motion passed. 

 

SEMINOLE COUNTY BOARD OF COMMISSIONERS

Brenda Peterson

Roger Lane

Chuck Orrick

Darius Culverson

Shelia Williams

 

PAULA GRANGER, CLERK

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

C E R T I F I C A T I O N

 

 

STATE OF GEORGIA

 

COUNTY OF SEMINOLE

 

 

I, Paula L. Granger, the duly appointed Clerk of the Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Regular Monthly Meeting held on June 14th, 2016, approved by the Seminole County Board of Commissioners at a Regular Meeting held on July 12th, 2016.    

 

            Given under my official signature and seal of office, on this the 12h day of July, 2016.   

 

                                                                   ____________________________________

Paula L. Granger, Clerk of the Board of                           Commissioners of Seminole County, Georgia

 

(SEAL OF OFFICE)