MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY WORK SESSION

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, AUGUST 9TH, 2016

5:00 P.M.

                                                     

The Seminole County Board of Commissioners held their Regular Monthly Work Session on Tuesday, August 9th, 2016 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Roger Lane, Vice Chairman Chuck Orrick, Commissioner Brenda Peterson (participated by phone), Commissioner Darius Culverson, Commissioner Shelia Williams, and County Manager/Clerk Paula Granger. 

               Agenda items were discussed prior to the Regular Meeting.  No action was taken.

 

 

MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY MEETING

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, AUGUST 9TH, 2016

6:00 P.M.

 

The Seminole County Board of Commissioners held their Regular Monthly Meeting on Tuesday, August 9th, 2016 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Roger Lane, Vice Chairman Chuck Orrick, Commissioner Brenda Peterson (participated by phone), Commissioner Darius Culverson, Commissioner Shelia Williams, and County Manager/Clerk Paula Granger. 

 

The meeting was called to order by Chairman Lane.  Chairman Lane then turned the meeting over to Vice Chairman Orrick.     

 

The invocation was given by Commissioner Shelia Williams followed by the Pledge of Allegiance.   

           

Roll call was conducted and a quorum was established. 

 

Submission of Financial Statement, Minutes, Digest Errors & Additions, Errors & Releases, Chamber of Commerce Report:

 

The financial statements for March, April, and May, 2016 (FY16) were approved on a motion by Chairman Lane and a second by Commissioner Williams.  All in favor, motion passed.

 

The financial statement for June, 2016 (FY17) was approved on a motion by Chairman Lane and a second by Commissioner Culverson.  All in favor, motion passed. 

 

The following minutes were approved on a motion by Vice Chairman Orrick and a second by Commissioner Culverson: Regular Monthly Meeting held July 12th, 2016.  All in favor, motion passed. 

 

The Digest Errors & Additions, Errors & Releases was reviewed and approved on a motion by Commissioner Williams and a second by Commissioner Culverson.  All in favor, motion passed.

 

The monthly Chamber of Commerce Report was reviewed and approved on a motion by Commissioner Williams and a second by Chairman Lane.  All in favor, motion passed.

 

Citizens Request:

 

None

 

County Officer and Constitutional Officer Request:

 

None

 

 

County Attorney Report: 

 

County Attorney Mills provided a copy of his status report and reviewed incomplete action items. 

 

County Attorney Mills stated Walther Investments, LLC had received their certificate of authority from the Secretary of States’ Office and it was back dated to April, 2016; however, it was not filed until the end of May, 2016.  Walther Investments, LLC has failed to respond to his request to provide confirmation of how the LLC is structured in order to qualify under the family entity classification.  County Attorney Mills suggested the Board take no action until better confirmation is provided by the tax payer. 

 

County Attorney Mills provided draft copies of loan documents for Bushel & a Peck Bakery & Café, LLC.  The first loan in the amount of $7,500 was approved in June, 2015.  A second loan in the amount of $20,000 was approved December, 2015, and both loans were consolidated as requested by the Development Authority with 60 monthly payments at 5% interest.  Payments were deferred for one year; the first payment is due December 1, 2016.    County Attorney Mills stated one of the requirements to obtain funding from the Revolving Loan Fund includes a positive employee growth of which 51% must be held by low income and moderate income persons.  County Attorney Mills recommended the Board take a security interest in the inventory, proceeds, accounts receivable, machinery, and equipment that has been acquired with the funds.  An inventory list will be requested and a lien search will be conducted.  The RLF states the borrower pays all costs incurred by the County to develop the loan.  County Attorney Mills indicated he was available to close on the loan as early as Friday, August 12th, 2016 if all requested items are made available.

 

County Attorney Mills discussed the proposed Energy Excise Tax Ordinance and various options the Board will have to decide.  Vice Chairman Orrick requested comments from Mayor Dan Ponder, he responded that the City was in the same position as the County with declining revenues and the City would not be opposed to the tax.  County Attorney Mills will contact the Department of Revenue to determine the estimated revenue this tax could generate and report at the next Board meeting.  Attorney Mills stated the tax is phased in over 4 years. 

 

County Attorney Mills stated he failed to bring the updated Alcohol Ordinance and will email to County Manager Granger for distribution.  The updated ordinance is being amended to better align with the state requirements.    

 

County Attorney Mills provided the amended Roads & Bridges Ordinance.  The requirement of geotextile fabric for timber harvesting exit pads was removed.  An exit pad with gravel, wood chips, or some other substance is required and must be approved at the discretion of the County prior to any timber harvesting activity.  Signs must be posted 500 feet and 1,000 feet in each direction from the entrance which states “Slow Trucks Entering Highway”, by the timber operator.  The signs must be 36” x 36”, orange in color, and posted at least 3 feet from the road surface.  A motion to adopt the amended ordinance as submitted by County Attorney Mills was made by Commissioner Williams with a second by Commissioner Culverson.  All in favor, motion passed. 

 

Old Business:

 

Vice Chairman Orrick briefly discussed the Regional Land Bank and Mayor Ponder provided additional comments.  A motion join the Regional Land Bank was made by Commissioner Williams; Commissioner Culverson provided a second.  All in favor, motion passed.  On a motion by Chairman Lane, seconded by Commissioner Culverson, the Board approved the Regional Land Bank Steering Committee Appointment Resolution and appointed Mr. Mark Spooner as a Steering Committee Member and liaison for the County, effective January 1, 2017; in the event a meeting is held prior to that date, Commissioner Williams will be the appointee.  All in favor, motion passed.

 

County Manager Granger stated the bridge on Harrell Moye Road was installed and the next phase is paving from the existing asphalt to the bridge on both sides.  This work is scheduled next week, weather permitting.  Sodding, striping, and installation of guard rails are the remaining items to be completed, roughly five or six days of work.  The final inspection date is set for September 1, 2016.

 

County Manager Granger discussed the status of right of way acquisition on the CDBG Project, Leon Barber Road.  She and Stacy Watkins met with several property owners on August 5, 2016 to discuss and resolve issues that have been holding up the completion of this phase of the project.  County Manager Granger stated several properties have changed ownership and new property record cards for all parcels have been collected to determine if any values have changed.  In the event values have decreased, the amount originally offered will remain the same; any increases in value will be adjusted accordingly and new offers will be submitted to the property owners.  A title search will be conducted on all properties to determine if any have existing liens.

 

County Manager Granger stated she was waiting on proposals from local banks for financing the resurfacing project consisting of approximately 18 miles of county roads.  A meeting with Ms. Gina Webb, Region 10 Representative, and Ms. Casey Moore, our local CDBG Representative, both from the Department of Community Affairs, has been scheduled for August 17th, 2016 to discuss funding opportunities.  Congressman Sanford Bishop requested that County Manager Granger contact his Chief of Staff, Mr. Michael Reed, in regard to our resurfacing needs.  Mr. Reed indicated he would contact our representative with the Georgia Department of Transportation to make them aware of our situation as well as the Transportation Commission that represents Seminole County.   Vice Chairman Orrick stated he had talked with Representative Dukes and he mentioned a regional TSPLOST.  This would provide additional funds that could pay for this project rather than creating debt.  County Attorney Mills stated a regional referendum would have to be in the 2018 voting cycle unless a one-time special election is called. 

 

County Manager Granger requested the Board continue providing addresses to Code Enforcement Hawkins from their district that are in violation of the Nuisance Ordinance.  There have been several properties that resulted in legal action; they are now in compliance with the Ordinance. 

 

County Manager Granger stated the Senior Center selected the Turbo Air Reach-In Refrigerator in the amount of $1,899.24 and the Jackson Under Counter Dishwasher for $3,264.63.  The items were purchased from Supplies on The Fly and installation dates have not yet been set.  County Manager Granger stated the air conditioning unit at the Senior Center was most likely going to have to be replaced as well as one at the Health Department.

 

County Manager Granger stated the LMIG project for resurfacing Burl Lane Road and Brackin Road along with the guard railing/striping project would be put out for bid within the next few weeks.  The guard railing/striping project must be completed and funding disbursed prior to December 31, 2016 in order to receive the $100,000 of “excess funds” from GDOT.  The “excess funding” has created a saturated market across the state and long project lists for most contractors.  A longer project completion period in excess of 180 days for the LMIG project will most likely generate a few bids rather than limiting the construction period and getting none. 

 

County Manager Granger discussed the request by Mr. Brinson Register, Superintendent of Schools, for assistance cleaning and enlarging the ditch on the south side of the Middle/High School.  Mr. Tom Fowler, EPD Division of the Department of Natural Resources, met with

Mr. Register, Bobby Aiken, and Richard Adams and indicated due to the size of the area being over one acre, an erosion and sedimentation plan would have to be developed and several permits would be required.  Mr. Fowler indicated the owner of the farm land adjacent to the ditch could offer assistance without any permitting.  Mr. Register and Mr. Mark Spooner will be contacting the property owner to request their help in resolving the issue.

 

County Manager Granger requested the Board reconsider the location of offices for EMA Director Travis Brooks and Coroner Chad Smith.  Vice Chairman Orrick stated he had talked with Sheriff Elliott regarding the Probation Office and an update will be provided at the next meeting. 

 

New Business:

 

County Manager Granger provided a letter from Georgia Pines requesting the Board appoint a representative to the Georgia Pines Mental Health, Developmental Disabilities, and Addictive Diseases Community Service Board to replace Mrs. Beverly Burke.  The appointee must be someone who has received services with two years of stability, or, have a family member who has received services.  Mr. Ed Crump was in attendance and volunteered for the appointment.  Mr. Crump is an active member of the advisory board for the Service Center in Bainbridge.  Commissioner Williams suggested Ms. Jennifer Lawhorn for the appointment.  She has a degree in mental health and works for the Seminole County Middle/High School.  Commissioner Williams stated she had talked with Mr. Bob Jones, former Georgia Pines Director and Mr. Brinson Register about getting this program instituted in the school system since this is where the children in need are located.  Commissioner Williams stated we are currently receiving about 4% of the services from Georgia Pines.  Commissioner Williams made a motion to appoint Ms. Lawhorn to the Community Service Board, a second was provided by Commissioner Culverson.  All in favor, motion passed.

 

County Manager Granger requested the Board appoint a representative to the Chamber Board.  Vice Chairman Orrick made a motion to appoint Commissioner Culverson, Chairman Lane provided the second.  All in favor, motion passed.

 

County Manager Granger updated the Board regarding the Farmers’ Market.  The Chamber has indicated there are several interested parties looking at the property.  Following a review of the deed dated May 6, 2006 transferring the property from the State of Georgia State Properties Commission to Seminole County, the property automatically reverts back to the grantor once it is no longer used for public purposes.  County Manager Granger will contact the appropriate agency to determine options available and report at the next meeting. 

 

Vice Chairman Orrick thanked Mayor Ponder for attending the meeting.

 

Announcements:

 

County Manager Granger stated she would be out of town September 13th and asked if the Board wanted to reschedule their monthly meeting.  The date will remain the same and she will participate by phone.

 

Adjournment:

 

With no further business to discuss, Vice Chairman Orrick turned the meeting over to Chairman Lane.  The meeting was adjourned on a motion by Vice Chairman Orrick and a second by Commissioner Williams.  All in favor, motion passed. 

 

SEMINOLE COUNTY BOARD OF COMMISSIONERS

Brenda Peterson

Roger Lane

Chuck Orrick

Darius Culverson

Shelia Williams

 

PAULA GRANGER, CLERK

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

C E R T I F I C A T I O N

 

 

STATE OF GEORGIA

 

COUNTY OF SEMINOLE

 

 

I, Paula L. Granger, the duly appointed Clerk of the Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Regular Monthly Meeting held on August 9th, 2016, approved by the Seminole County Board of Commissioners at a Regular Meeting held on September 13th, 2016.    

 

            Given under my official signature and seal of office, on this the 13th day of September, 2016.   

 

                                                                   ____________________________________

Paula L. Granger, Clerk of the Board of                           Commissioners of Seminole County, Georgia

 

(SEAL OF OFFICE)