MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY WORK SESSION

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, JANUARY 12TH, 2016

5:00 P.M.

                                                     

The Seminole County Board of Commissioners held their Regular Monthly Work Session on Tuesday, January 12th, 2016 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Chuck Orrick, Vice Chairman Brenda Peterson, Commissioner Roger Lane, Commissioner Darius Culverson, Commissioner Shelia Williams, and County Manager/Clerk Paula Granger. 

               Agenda items were discussed prior to the Regular Meeting.  No action was taken.

 

 

MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY MEETING

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, JANUARY 12TH, 2016

6:00 P.M.

 

The Seminole County Board of Commissioners held their Regular Monthly Meeting on Tuesday, January 12th, 2016 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Chuck Orrick, Vice Chairman Brenda Peterson, Commissioner Roger Lane, Commissioner Darius Culverson, Commissioner Shelia Williams, and County Manager/Clerk Paula Granger. 

 

The meeting was called to order by Chairman Orrick.  

 

The invocation was given by Vice Chairman Peterson followed by the Pledge of Allegiance.   

 

Roll call was conducted and a quorum was established.

 

The first item of business was the appointment of a Chairman and Vice Chairman for 2016.  A motion to appoint Commissioner Lane as chairman was given by Commissioner Williams and seconded by Commissioner Peterson.  All in favor, motion passed. 

 

Prior Chairman Orrick passed the gavel to Commissioner Lane.  Chairman Lane thanked the board for their appointment and stated he appreciated Commissioner Orrick for the last two years as Chairman and all the work the Board had done.  Commissioner Orrick also commented he appreciated efforts from everyone including constitutional officers and County Manager Granger.  A motion to appoint Commissioner Orrick as Vice Chairman was given by Commissioner Culverson, seconded by Commissioner Williams. All in favor, motion passed. 

 

Mrs. Margo Harrell from Burke, Worsham, and Harrell provided the Board with audit results for fiscal year 15 which ended May 31, 2015.  Mrs. Harrell stated she recently received information from the state that the employee retirement plan (an agent multiple plan) needed to come off and she will correct the audit as required.  Mrs. Harrell stated the general fund received $173,375 in revenues in excess of the budgeted amount.  The expenditures exceeded the budgeted amount by $129,963, creating a net increase of $43,412.  EMS, E911, and the Sheriff’s Office all exceeded budgeted expenses.  The Transfer Station again shows a loss and has a negative fund balance.  Mrs. Harrell stated collection of past due property taxes has been decreased substantially and current year taxes are about 85% collected.

 

Submission of Financial Statements and Minutes:

The financial report for October 2015 was approved on a motion by Commissioner Williams and a second by Vice Chairman Orrick.  All in favor, motion passed.  The November 2015 financial report was not available for review and tabled until next month on a motion by Commissioner Williams and a second by Vice Chairman Orrick.  All in favor, motion passed.

 

The following minutes were approved on a motion by Vice Chairman Orrick and a second by Commissioner Peterson: Regular Monthly Meeting and Executive Session held December 8th, 2015.  All in favor, motion passed. 

 

County Officer and Constitutional Officer Request:

 

Sheriff Elliott requested an update regarding the inmate medical contract.  Due to the absence of County Attorney Mills, Chairman Lane requested a motion to table the item until the following month.  A motion to table the item was given by Vice Chairman Orrick with a second from Commissioner Peterson.  All in favor, motion passed.

 

Sheriff Elliott commented the rescue boat was in and a building was needed to house the boat in the vicinity of the lake.  Spring Creek VFD offered to provide a bay and the EMS substation could also accommodate a place to store the boat.  Commissioner Culverson stated the fire truck being donated to the museum needed to be moved in order to provide the area for the boat.  Chairman Lane stated when the museum was able to house the fire truck the road department could make arrangements to relocate the truck. 

 

Sheriff Elliott introduced Mr. Ben Rogers from Seminole Communications, Inc.  Mr. Rogers provided a quote to hopefully eliminate the communication issues around the county between various law enforcement agencies, city and county, fire departments, and emergency medical services personnel.  Mr. Rogers indicated he had several options for placement of repeaters and erection of towers to better enhance communication using some of our existing equipment with some upgrades.  The quote was in excess of $200,000.  Vice Chairman Orrick asked if tower space could be leased to cell phone providers to help with service issues, Mr. Rogers indicated that would not be possible unless larger towers were built and the price would quadruple.  Chairman Lane stated funding was not available for such a large purchase price, Mr. Rogers indicated a lease purchase agreement was provided in the documents.  Chairman Lane requested County Manager Granger get all players involved together to discuss options.  

 

Sheriff Elliott requested funding to purchase a truck for Dale Swanner using approximately $10,000 from the jail commissary fund and pay the balance from SPLOST.  Chairman Lane requested Sheriff Elliott determine how much he can put toward the purchase and come back to the Board at the next meeting.

 

Mr. Gerald Worthy, manager of the Transfer Station, provided an update to the Board regarding transportation of waste.  County Manager Granger stated Decatur County provided the lowest bid, $9.50 per ton, which is an increase of approximately $94 per load.  A quote from Waste Management is expected to be submitted.  The fees have not been increased for many years and we continue to operate at a loss each year.  Current disposal is being handled by Decatur County and we are able to take loads to Campbelton using our personnel and equipment when needed.  The item was tabled on a motion by Vice Chairman Orrick and a second by Commissioner Peterson.  All in favor, motion passed. 

 

County Attorney Report:

County Attorney Mills was unable to attend the meeting.  County Manager Granger provided his updated status report.  County Manager Granger stated she continues to receive calls regarding noise from the NDP Bar and Grill.  A motion to table the Brown Bag Ordinance was made by Vice Chairman Orrick with a second by Commissioner Peterson.  All in favor, motion passed.  A motion to table the Occupation License was made by Commissioner Williams with a second by Vice Chairman Orrick.  All in favor, motion passed.

 

County Manager Granger stated the Credit/Debit Card Agreements were handed out to Constitutional Officers on January 4th, 2016.  As of now, no one had signed the agreement and would not be able to use the debit cards until the agreement is signed.

 

County Manager Granger provided the documentation from Attorney Mills regarding increasing compensation for the Board of Commissioners.  A motion to approve the commissioner compensation legislation was given by Vice Chairman Orrick with a second by Commissioner Peterson.  All in favor, motion passed.

 

Old Business:

County Manager Granger stated moving was complete for the County Agents’ offices with the exception of a carport that needed to be disassembled before moving. The Road Department will be assisting with this item.

 

County Manager Granger stated core samples taken on Clem Copeland Road indicated several hundred feet of the road did not meet specifications in regard to base layer thickness of 6”.  Options to correct the nonconformance are to add additional asphalt in the area when paving or tear out the entire section and redo the base.  Based on a recommendation from County Manager Granger and Road Superintendent Aiken, a motion to remove the section and put down the correct thickness base, at the expense of the contractor, was given by Commissioner Culverson with a second by Vice Chairman Orrick.  All in favor, motion passed.

 

County Manager Granger stated the asbestos removal at the Training School was complete.  Big Bend Abatement will be providing all required documentation in the next week showing results of their air monitoring tests, removal and disposal of the asbestos, and a final report.  Once received, the demo phase of the project will be scheduled.  Following the demo, a crusher will be placed onsite to crush the brick and concrete. 

 

County Manager Granger stated the USDA loan/grant was closed on December 15th, 2015 and funds in the amount of $153,000 were deposited on December 17th, 2015 to reimburse the general fund and SPLOST for the vehicle purchases.  The first payment on the loan will be December 16th, 2016.  Following that payment, County Manager Granger will look for other financing sources in order to reduce the interest rate on the loan.

 

County Manager Granger stated she received documents needing signatures from the insurance claim relating to the theft of funds by Ms. Lavonia Tedder (Alday) in the Probate/Magistrate Office.  The claims office would like to pay the claim and have any restitution paid directly to them.  County Manager Granger will provide the documents to Attorney Mills for review. 

 

New Business:

 

County Manager Granger provided an invoice for the purchase of a used golf cart for the Recreation Department in the amount of $2,095.  A motion to purchase the golf cart using SPLOST V proceeds was given by Vice Chairman Orrick with a second by Commissioner Peterson.  All in favor, motion passed.

 

County Manager Granger requested the Board appoint the county attorney for the year.  A motion to retain Attorney Mills for 2016 was given by Vice Chairman Orrick with a second by Commissioner Williams.  All in favor, motion passed. 

 

County Manger Granger provided a beer and wine license application for Barfield’s.  The store has a new owner and they plan to reopen in the next month.  A motion to approve the license was made by Commissioner Williams with a second by Vice Chairman Orrick.  All in favor, motion passed.

 

A Resolution for Setting Qualifying Fees for the upcoming elections was provided by Judge Sheffield.  A motion to approve the Resolution was made by Commissioner Williams with a second by Commissioner Peterson.  All in favor, motion passed.

 

Vice Chairman Orrick stated he had been contacted by Mark Hanna and was told the city had provided additional funding in the amount of $5,000 to the Chamber of Commerce and requested the County to do the same.  Chairman Lane stated he preferred the County Attorney be consulted and since he was unavailable requested the item be tabled.  A motion to table the item was made by Vice Chairman Orrick and a second by Commissioner Peterson.  All in favor, motion passed. 

 

County Manager Granger provided a letter from Mrs. Betty Orange regarding the appointment of a replacement for Ms. Ella Moore on the Library Board.  Her unexpired term ends June 30, 2016.  As requested by Mrs. Orange, a motion to appoint Ms. Marie Barber to complete the term was given by Vice Chairman Orrick with a second by Commissioner Peterson.  All in favor, motion passed.

 

County Manager Granger requested the Board table the item of an appointment to the Regional Commission until candidates can be identified and agreed upon by the cities of Donalsonville and Iron City.  A motion to table the item was given by Vice Chairman Orrick and a second by Commissioner Williams.  All in favor, motion passed.

 

County Manager Granger requested the Board table the item of an appointment to the Housing Task Force as no names were available for consideration.  A motion to table the item was given by Commissioner Williams with a second Commissioner Peterson.  All in favor, motion passed.

 

County Manager Granger provided a list of obsolete and decommissioned equipment from the office of the Clerk of Superior Court needing to be declared as surplus and disposed of.  A motion to declare the items as surplus was given by Vice Chairman Orrick with a second by Commissioner Culverson.  All in favor, motion passed.

 

Announcements:

 

Ribbon Cutting Ceremony, Snappy Girlz, January 15th, 2016

Farmers Appreciation Breakfast, January 20th, 2016

Spring training in Tifton, March 17th – 18th, 2016

Annual Conference, Savannah, April 29th – May 2nd, 2016

Chamber of Commerce has requested nominations for Citizen of the Year.

 

Adjournment:

With no further business to discuss, the meeting was adjourned on a motion by Vice Chairman Orrick and a second by Commissioner Culverson.  All in favor, motion passed. 

 

SEMINOLE COUNTY BOARD OF COMMISSIONERS

Brenda Peterson

Roger Lane

Chuck Orrick

Darius Culverson

Shelia Williams

 

PAULA GRANGER, CLERK

 

 

 

 

 

 

 

 

 

 

 

C E R T I F I C A T I O N

 

 

STATE OF GEORGIA

 

COUNTY OF SEMINOLE

 

 

I, Paula L. Granger, the duly appointed Clerk of the Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Regular Monthly Meeting held on January 12th, 2016, approved by the Seminole County Board of Commissioners at a Regular Meeting held on February 9th, 2016.    

 

            Given under my official signature and seal of office, on this the 9th day of February, 2016.   

 

                                                                   ____________________________________

Paula L. Granger, Clerk of the Board of                           Commissioners of Seminole County, Georgia

 

(SEAL OF OFFICE)