MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY WORK SESSION

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, OCTOBER 11, 2016

5:00 P.M.

                                                     

The Seminole County Board of Commissioners held their Regular Monthly Work Session on Tuesday, October 11, 2016 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Roger Lane, Vice Chairman Chuck Orrick, Commissioner Brenda Peterson, Commissioner Darius Culverson, Commissioner Shelia Williams, and County Manager/Clerk Paula Granger. 

               Agenda items were discussed prior to the Regular Meeting.  No action was taken.

 

 

MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY MEETING

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, OCTOBER 11, 2016

6:00 P.M.

 

The Seminole County Board of Commissioners held their Regular Monthly Meeting on Tuesday, October 11, 2016 in the Superior Courtroom located on the second floor of the Courthouse.  Those present were Chairman Roger Lane, Vice Chairman Chuck Orrick, Commissioner Brenda Peterson, Commissioner Darius Culverson, Commissioner Shelia Williams, and County Manager/Clerk Paula Granger.   

 

The meeting was called to order by Chairman Lane.       

 

The invocation was given by Commissioner Williams followed by the Pledge of Allegiance.   

           

County Manager Granger conducted roll call and a quorum was established. 

 

Millage Adoption / FY17 Amended Budget Adoption: 

 

Chairman Lane stated the proposed millage rates as follows:

 

            Seminole County             .013743

            Board of Education            .016014

            Library                         .000702

 

The total millage is .030459 or 30.459 mills.  A motion to approve the millage was given by Vice Chairman Orrick with a second by Commissioner Williams.  All in favor, motion passed.

 

 

County Manager Granger provided an amended M&O budget incorporating the millage as set by the Board.  A motion to adopt the FY17 Amended Budget was given by Commissioner Peterson with a second by Commissioner Culverson.  All in favor, motion passed.

 

Submission of Financial Statement, Minutes, Digest Errors & Additions, Errors & Releases, Chamber of Commerce Report:

 

The financial report for August, 2016 was approved on a motion by Chairman Lane with a second by Vice Chairman Orrick.  All in favor, motion passed.

 

The following minutes were approved on a motion by Vice Chairman Orrick with a second by Commissioner Peterson:  Regular Monthly Meeting held September 13, 2016.  All in favor, motion passed.  Minutes for the Public Hearing held on October 3, 2016 were not available for review.

 

The Digest Errors & Additions, Errors & Releases Report was approved on a motion by Commissioner Williams with a second by Vice Chairman Orrick.  All in favor, motion passed.

 

The monthly Chamber of Commerce Report was not available for review. 

 

Citizens Request:

 

None

 

County Officer and Constitutional Officer Request:

 

District Attorney Craig Earnest spoke on behalf of Sheriff Elliott who was unable to attend the meeting; however, Sheriff Elliott previously talked with each commissioner to provide an understanding of the new position requested.  District Attorney Earnest stated since 1999 Seminole County / Donalsonville showed an increase in the number of drug related cases handled by the Pataula Drug Task Force as compared to other counties in the circuit.  District Attorney Earnest stated Chief Blue from the Donalsonville Police Department confirmed the city had agreed to pay ½ of the costs associated with adding this position to the county.  Also, if awarded, grant funding in the amount of $20,000 will cover ½ of the $40,000 salary; the remaining $20,000 plus benefits and all other required items would be equally split between the city and county. 

 

Chairman Lane requested County Attorney Mills prepare a memorandum of understanding/intergovernmental agreement with Donalsonville.  A motion to approve the position was given by Vice Chairman Orrick with a second by Commissioner Culverson.  All in favor, motion passed. 

 

Chief Phillip Hornsby from the Iron City Volunteer Fire Department requested the Board approve the purchase of a used set of extrication tools for $7,700 with a warranty.  Vice Chairman Orrick made a motion to purchase the equipment using SPLOST funds, Commissioner Peterson provided the second.  All in favor, motion passed.  

 

 

 

 

County Attorney Report: 

 

County Attorney Mills provided his status report to the Board and commented on the following items:  Smith claim has been settled by ACCG; the original Jernigan case will be dismissed and a new case will be filed by a new counsel; Fedd case has filed an appeal to the 11th circuit; and Lowndes County Superior Court ruling regarding subsidized housing has been upheld by the Georgia Supreme Court, tax credits can now be used when revaluing properties using the income approach.  In response, Chairman Lane commented the Donalsonville News had published notice of Seminole Partnership Development filing with the Secretary of States’ office to dissolve their corporation.  County Attorney Mills stated there is currently an appeal with the Tax Assessors regarding Friendship Crossing.  County Attorney Mills recommended doing nothing on the proposed excise tax until obtaining a cost benefit analysis from the Department of Revenue.  Chairman Lane requested an update on Walther Investments, LLC and commented since they were not chartered to conduct business in the State of Georgia for the years they have requested a refund, his position on the matter is there will be no refund for the years they were not charted.  Attorney Mills stated he has not heard from Walther Investments.  The owner of Bushel & a Peck Café & Bakery, Mrs. Dawn Rizer, has closed her business and is currently selling items from a booth inside The Front Porch.  The first payment on her loan is December 12, 2016. 

 

The amended Alcohol ordinance was adopted on a motion by Vice Chairman Orrick and a second by Commissioner Williams.  All in favor, motion passed.

 

 

Old Business:

 

County Manager Granger requested an update on relocating the EMA Director and Coroner offices to the South Annex (Probation Offices).  Vice Chairman Orrick stated he was not aware of any progress and only a few minor adjustments were needed to accommodate the relocation of these two offices.  Vice Chairman Orrick requested the item be placed on the agenda for next month.   

 

County Manager Granger stated the Harrell-Moye Bridge Project was complete and passed the final inspection conducted by Mr. Stacy Watkins.

 

County Manager Granger discussed the resurfacing project and requested the Board consider using unassigned fund balance plus LMIG funds for financing the estimated $2 million project.  Chairman Lane stated it was his opinion we go ahead and asked for a motion.  Commissioner Williams made a motion to approve the request and resurface all of the roads listed; she also stated she hoped the public understands the importance of passing the next TSPLOST for Seminole County.  Commissioner Culverson made the second, all in favor, motion passed.

 

County Manager Granger stated the Farmer’s Market property will automatically revert back to the State Properties Commission once the Board provides a Resolution indicating the property is no longer being used for public purposes.  Chairman Lane made a motion to let the property revert back to the State with a second by Vice Chairman Orrick, pending approval of the Resolution to be provided by Attorney Mills at the November, 2016 meeting.  All in favor, motion passed.  Chairman Lane requested County Manager Granger notify the Industrial Development Authority of the decision and contact City Manager Hicks regarding relocation of fire training equipment stored on the premises.  A time period of 60 days was set for vacating the property.    

 

County Manager Granger provided two quotes for replacement of an air conditioning unit for the Health Department:  Seminole Electric, $11,275, Osborn, $14,162.  A motion to select Seminole Electric was given by Vice Chairman Orrick and a second was given by Commissioner Peterson.  All in favor, motion passed.

 

County Manager Granger stated the installation of the replacement hot water heater at the Sheriff’s Office was complete.  The total cost of the replacement is $20,100 and will be paid from the Jail Fund once the state inspection is conducted and approved.    

 

County Manager Granger stated the survey on Leon Barber Road was completed on September 27, 2016. 

 

New Business:

 

County Manager Granger stated she received a request for an easement to continue farming on the county right of way on Leon Barber Road.  Chairman Lane made a motion to not have any farming operations on the county right of way. Commissioner Williams responded it would create liability for the county and Chairman Lane stated it would also set a precedent.  A second was given by Commissioner Williams, all in favor, motion passed.  

 

County Manager Granger stated the bid opening for the FY17 LMIG resurfacing project was held October 11, 2016.  One bid was received from Oxford Construction Company in the amount of $441,286.50 for resurfacing sections of Burl Lane Road and Brackin Road.  In addition to the resurfacing project, guard railing and striping was included with the project.  The bid for this project was in the amount of $184,381.  Mr. Stacy Watkins recommended awarding both contracts to Oxford Construction.  A motion to award the project as recommended was made by Vice Chairman Orrick and a second by Commissioner Culverson.  All in favor, motion passed.  County Manager Granger stated the county would have approximately $170,000 of matching funds. 

 

County Manager Granger requested the Board consider re-establishment of the Seminole County Volunteer Fire Department.  Chairman Lane made a motion to pursue compliance with the State with assistance from EMA Director Travis Brooks.  Commissioner Williams provided the second.  All in favor, motion passed. 

 

County Manager Granger provided a Resolution from the Southwest Georgia Regional Commission to continue the 5311 Rural Transit Program for Seminole County.  A motion to approve the Resolution was given by Commissioner Williams with a second by Commissioner Peterson.  All in favor, motion passed.

 

County Manager Granger presented a letter from Valdosta State University regarding a CASS grant.  A motion to pursue the grant with assistance from Chamber President Karen Kimbrel was given by Vice Chairman Orrick.  A second was given by Commissioner Peterson.  All in favor, motion passed.

 

Announcements:

Sunbelt AG Expo Luncheon, October 18, 2016

Big Fish Festival, October 15, 2016

Districts 8 & 10 Fall Meeting, Terrell County, November 10, 2016

DCA Community Planning Institute, November 17 – 18, 2016 Jekyll Island

 

Adjournment:

With no further business to discuss, the meeting was adjourned on a motion by Commissioner Peterson and a second by Vice Chairman Orrick.  All in favor, motion passed. 

 

SEMINOLE COUNTY BOARD OF COMMISSIONERS

Brenda Peterson

Roger Lane

Chuck Orrick

Darius Culverson

Shelia Williams

 

PAULA GRANGER, CLERK

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

C E R T I F I C A T I O N

 

 

STATE OF GEORGIA

 

COUNTY OF SEMINOLE

 

 

I, Paula L. Granger, the duly appointed Clerk of the Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Regular Monthly Meeting held on October 11, 2016, approved by the Seminole County Board of Commissioners at a Regular Meeting held on November 8, 2016.    

 

            Given under my official signature and seal of office, on this the 8th day of November, 2016.   

 

                                                                   ____________________________________

Paula L. Granger, Clerk of the Board of                           Commissioners of Seminole County, Georgia

 

(SEAL OF OFFICE)