MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY WORK SESSION

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, NOVEMBER 8, 2016

5:00 P.M.

                                                     

The Seminole County Board of Commissioners held their Regular Monthly Work Session on Tuesday, November 8, 2016 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Roger Lane, Vice Chairman Chuck Orrick, Commissioner Brenda Peterson, Commissioner Darius Culverson, Commissioner Shelia Williams (participated by phone), and County Manager/Clerk Paula Granger. 

               Agenda items were discussed prior to the Regular Meeting.  No action was taken.

MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY MEETING

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, NOVEMBER 8, 2016

6:00 P.M.

 

The Seminole County Board of Commissioners held their Regular Monthly Work Session on Tuesday, November 8, 2016 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Roger Lane, Vice Chairman Chuck Orrick, Commissioner Brenda Peterson, Commissioner Darius Culverson, Commissioner Shelia Williams (participated by phone), and County Manager/Clerk Paula Granger. 

 

The meeting was called to order by Chairman Roger Lane.     

 

The invocation was given by Commissioner Brenda Peterson followed by the Pledge of Allegiance.   

           

Roll call was conducted and a quorum was established. 

 

Submission of Financial Statement, Minutes, Digest Errors & Additions, Errors & Releases, Chamber of Commerce Report:

 

The September 2016 financial reports were approved on a motion by Vice Chairman Orrick and a second by Commissioner Peterson.  All in favor, motion passed. 

 

The following minutes were approved on a motion by Commissioner Peterson with a second by Vice Chairman Orrick:  Public Hearings held October 11, 2016 at 12:00 p.m. and 5:30 p.m.; Regular Monthly Meeting held October 11, 2016.  All in favor, motion passed. 

 

There was no report for Digest Errors & Additions, Errors & Releases.

 

The chamber report was reviewed, no comments were made.

 

Citizens Request:

 

None

 

County Officer and Constitutional Officer Request:

 

Sheriff Heath Elliott discussed purchasing patrol vehicles for his officers and investigators, a total of four vehicles are needed.  Sheriff Elliott stated the asset forfeiture account had funds available that could be used toward the purchase along with SPLOST V proceeds. 

 

Commissioner Culverson asked for some clarification on what vehicles were needed; Sheriff Elliot stated his plans were to get Investigator/Jail Administrator Dale Swanner a new SUV and put the Tahoe he is currently driving on patrol; also, Investigator Jonathan Hamilton will need a SUV or truck; his current vehicle will be moved to the Probation Department.

 

Commissioner Peterson asked how many miles were on the vehicles identified to be replaced, Sheriff Elliott responded approximately 160,000.  Commissioner Culverson asked about trading in the vehicles; Sheriff Elliot stated that usually by the time they are wanting to replace the cars, they have gotten all they can out of them.  County Manager Granger stated she would look into obtaining a USDA grant and also contact ACCG about financing.  Sheriff Elliot stated that vehicles needed for investigators would not require extra equipment like the patrol cars. Sheriff Elliott stated the asset forfeiture fund had approximately $30,000 available; however, he also wants to use some of these funds for the task force.  County Manager Granger stated if there was not enough funding on hand to purchase the vehicles, the remainder could be financed.  Sheriff Elliott will provide quotes at the next meeting.

 

Fire Chief Dean King provided updates about agenda items from prior meetings.  Air bottles for the breathing apparatus’ ordered for Spring Creek Volunteer Fire Department have arrived; also, after speaking with Bruce Temples, SPVFD Chief, Chief King stated SCVFD is now in compliance with state law regarding reporting fires to the state fire marshal’s office.

 

Chief King stated one set of fittings is needed on each of the nine county trucks in order to fill tanks out in the county.  Chief King also stated he was going to determine what wells were easily accessible by the trucks and talk with the owners/farmers about granting permission to the fire department(s) to use the wells when responding to calls in the county.  Once all locations are identified, it will be documented in their CAD system and it will no longer be necessary to come all the way back to town to get water.  The cost of the fittings/adapters is roughly $100 each.  Clint and Greg Mims along with Brad Thompson assisted with the fire at the Fennell residence by providing access to water. 

 

Chief King also stated replacement hoses are needed on two trucks; both need nine pieces of hose. Hoses that are currently on the trucks have been on since 2000.  Chief King provided quotes, the highest being $2,332 and the lowest being $1,908.  Chief King informed the Board that Spring Creek Volunteer Fire Department was in the process of putting together their brush truck but they need to purchase a reel and hose to put on it.  The cost for the reel and hose is approximately $1,500; this will get the brush truck in service.  Chairman Lane stated that Georgia Pacific has been good at helping county fire departments in the past and that he would like to speak with them regarding funding for the fittings. A motion to allow Chairman Lane to contact Georgia Pacific and Chief King to purchase the items requested was given by Chairman Lane with a second by Vice Chairman Orrick.  All in favor, motion passed. 

 

Chairman Lane stated he appreciated the efforts of all who recently responded to a fire on his property.  Commissioner Culverson stated he was present at the Fennell residence fire and he also expressed appreciation, on behalf of the entire Board, of all the responders, volunteer and paid, and thanked them for their service.   

 

County Attorney Report: 

 

County Attorney Mills provided his status report and stated he has not heard back from Clint Meuller with ACCG in regard to the excise tax.  Attorney Mills provided a proposed Resolution regarding the Farmers Market and asked the Board to act on the item as it was pressing to get it underway and allow Donalsonville to begin negotiations with the State Properties Commission. Attorney Mills stated the property value is less than $500,000; therefore, it can move without going through the legislature.  Notice will be issued to several individuals in the State Government before approval.   

 

County Manager Granger advised Mr. Clark Wong with the State Properties Commission has indicated the next opportunity for this to be presented is during the month of June, 2017.  County Manager Granger indicated she was not aware that the city of Donalsonville was interested; originally it was the Industrial Development Authority. Attorney Mills assured the Board once the county hands over the property it relieves the county of all obligations pertaining to the property. Attorney Mills also stated there would be no liability to the county and, seeing as there are issues with the property, it will be conveyed “as is”. Chairman Lane stated he wants that to be clearly understood.  Attorney Mills stated if there are conditions the county knows about, this disclosure would need to be made.

 

Chairman Lane stated it was his understanding Donalsonville wants the property because it is a certified fire training center and they did not want to fund rebuilding a new training center. City Council Member Travis Brooks spoke and confirmed that is the reason the city wants the property; they don’t have the funds to move or build a new training facility. 

 

Attorney Mills stated that he talked to Donalsonville City Counsel Attorney Paul Fryer concerning the Task Force officer; both are waiting on additional information from the District Attorney’s Office.  Chairman Lane stated he wanted to clarify that the salary of $40,000 would be funded by a $20,000 grant and the remainder will be equally split between the city and county, as well as all other costs associated with the position.  Attorney Mills stated that he will prepare the intergovernmental agreement accordingly once all information has been received from the DA’s office.

 

Old Business:

 

County Manager Granger asked for an update on the possibility of relocating the Coroner and EMA Director offices in the South Annex (Probation Office).  Sheriff Elliott stated he did not have an update; Commissioner Culverson stated that it was his understanding there was problem with the locks and being able to adequately secure files within the building.  EMA Director Travis Brooks asked if he could meet with Sheriff Elliott to take a look at the building; Chairman Lane appointed Commissioner Culverson to go along with Sheriff Elliott and EMA Director Brooks.  Chairman Lane stated this had been discussed for several months and he wanted some action on it.   

 

County Manager Granger read a report published in the Donalsonville News regarding an inspection conducted by the Grand Jury.  The report stated there were areas at the Sheriff’s Office being used as storage space rather than actual work space. Sheriff Elliott responded that he was unaware of any office space being used for storage. 

 

Also mentioned in the Grand Jury report was pay for members of the Grand Jury.  Attorney Mills suggested conducting a survey of surrounding counties.    

 

County Manager Granger stated she met with Stacy Watkins regarding the boat ramps at Reynolds Landing Park.  People using the ramps have called and reported that rocks placed at the end of the ramp are no longer in place and their boat trailers are going off the end of the ramp causing damage to their trailer and there a likely possibility of damaging their boat.  Mr. Watkins indicated he had some contacts he would get in touch with for recommendations on how to solve the problem permanently; the ramps will most likely have to be extended several feet with bigger rocks at the end.  County Manager Granger stated SPLOST V includes a line item for park upgrades.  Mr. Watkins plans to get back with County Manager Granger and Chairman Lane on possible solutions. 

 

County Manager Granger stated the Board previously voted to keep 200 bricks from the Training School for anyone who wanted a memorial brick. The Seminole County Training School Committee has requested an additional 600 bricks; County Manager Granger confirmed an additional 600 bricks are available. The Training School Committee has a reunion every other year; their next meeting will be held July, 2017.  Vice Chairman Orrick discussed his concerns regarding the presence of asbestos in the building and the possibility of the bricks being contaminated.  Attorney Mills stated that an allegation could be made but it is not likely to be provable. Chairman Lane stated that the building had been cleaned of asbestos before it was demolished. County Manager Granger asked Attorney Mills if he would like to make a recommendation to the Board as to whether or not they should approve giving away an additional 600 bricks.  Commissioner Orrick made a motion to find a way to give the bricks to the Training School Committee and dispose of the other remaining bricks, Commissioner Culverson gave a second.  Commissioner Orrick amended his motion to include that all remaining bricks be converted into crush and run for county purposes. Commissioner Culverson gave the second, all in favor, motion passed. 

 

County Manager Granger stated County Attorney Mills provided information regarding liens and unpaid property taxes for the parcels affected by the right of way acquisition on Leon Barber Road.  There is one parcel that is heir property and it will have to be taken by Declaration.  County Attorney Mills stated the Board will file the Declaration of Taking and pay the money into the court; the heirs will have to claim the money before it escheats to the State. The county’s only responsibility is to acquire the title to the property. County Attorney Mills stated that there are a couple of properties with tax liens, FIFA’s, and outstanding taxes.  County Manager Granger requested the Board approve allowing County Attorney Mills to assist her with finalizing this part of the project.  Commissioner Peterson made a motion and Commissioner Culverson provided a second.  All in favor, motion passed.  County Manager Granger stated the bidding phase would begin once the right of way acquisition has been completed. 

 

New Business:

 

County Manager Granger requested an amendment to the agenda to allow for a vote on the Resolution for the Farmers Market.   The agenda was amended and the Resolution was approved on a motion by Chairman Lane and a second by Commissioner Culverson.  All in favor, motion passed.

 

County Manager Granger stated she met with Stacy Watkins concerning the Road Resurfacing Project. The project will cost approximately $2 million.  Bidding on the project will begin in December and awarding of the contract can take place in January. County Manager Granger advised there will need to be a 365 day time period for completion due to construction companies having long schedules already in place; however, due to the size of this project some may consider moving it up on their priority list since it is a large amount of resurfacing.  County Manager Granger requested a motion to move forward with preparation of the request for bids as well as amending the budget to reflect this expense. Commissioner Culverson made a motion, Commissioner Peterson gave the second.  All in favor, motion passed.

 

County Manager Granger stated according to the new overtime ruling issued by the Department of Labor there are three employees affected by the annual salary threshold of $47,456; Mark Hawkins, Bobby Aiken, and Billy Fain. County Manager Granger asked if the Board wanted to entertain adjusting the salaries so they would meet the threshold, or, if they had any other options they would like to consider. Chairman Lane asked County Attorney Mills to familiarize himself with the law and they would revisit it at a later time. 

 

County Manager Granger discussed selling personal time. This item was suspended by Resolution when the M&O budget was adopted, effective June 1, 2016.  However, employees under direction of a constitutional officer are allowed to continue selling their personal time.  Employees working directly under County Manager Granger have begun complaining they are being treated unfairly.  Chairman Lane commented it is grossly unfair to those employees and made a motion to allow county employees under the direction of County Manager Granger be allowed to sell a max of 80 hours of personal time per fiscal year.  Vice Chairman Orrick made the second, all in favor, motion passed.

 

County Manager Granger discussed vital statistics compensation paid to employees in the Magistrate/Probate Office.  In January, 2011, the Board of Commissioners approved a Resolution to allow $7,500 of vital statistics revenues be given to the employees of that office. The Board of Commissioners can only amend their decision at the end of the term of the elected official, or December 31st, 2016.  The newly elected judge can then come before the Board and request the compensation be reinstated, if he so desires, following his swearing in and taking office.  Chairman Lane asked for a motion to end the vital statistics compensation with the stipulation that the interim Judge be notified he has the option to come before the Board in January, 2017, and also make it retroactive to January 1, 2017.  Commissioner Culverson made a motion and Commissioner Peterson gave the second.  All in favor, motion passed. 

 

County Manager Granger stated the M&O budget will need to be amended following decisions on vital statistics compensation, selling personal time, and in the event of salary adjustments for Mark Hawkins, Bobby Aiken, and Billy Fain. County Manager Granger asked for permission to amend the budget; Commissioner Peterson made the motion and Vice Chairman Orrick gave the second. All in favor, motion carried.

 

County Manager Granger provided an inspection report regarding the sprinkler system at the Courthouse and location of outside air conditioner/heat pump units. County Manager Granger requested guidance from Fire Chief King on getting the items corrected and implementation of annual inspections conducted by a certified sprinkler company and the fire department.  Chairman Lane requested a motion to contact the sprinkler company for an inspection; Commissioner Peterson made the motion, Vice Chairman Orrick gave the second. All in favor, motion passed. 

 

County Manager Granger discussed the findings reported by the Inspection Committee that was recently printed in the Donalsonville News.  The Board discussed the issues regarding storage space and rodent/insect problems.  County Manager Granger will contact Astro regarding pest control.

 

County Attorney Mills commented on the new overtime rule enacted by the Department of Labor and stated it is subject to change, however, it is important the Board treats all three employees the same when determining their decision. After reviewing the ruling and calculating differences in hourly pay versus annual salary, Chairman Lane made a motion to raise the three salaries to the minimum salary as required by the Department of Labor.  Commissioner Peterson made the second, all in favor, motion carried.

 

Announcements:

 

Districts 8 & 10 Fall Meeting, Terrell County, November 10, 2016

 

County Manager Granger requested the Board consider a fish fry for the holiday meal; a motion to approve the request and appoint the road department to prepare the food was given by Vice Chairman Orrick; a second was given by Commissioner Peterson.  All in favor, motion passed.  The meal will be at noon at the County Agent’s office on November 17, 2016.

 

Adjournment:

 

With no further business to discuss, the meeting was adjourned on a motion by Commissioner Culverson and a second by Commissioner Peterson.  All in favor, motion passed. 

 

SEMINOLE COUNTY BOARD OF COMMISSIONERS

Brenda Peterson

Roger Lane

Chuck Orrick

Darius Culverson

Shelia Williams

 

PAULA GRANGER, CLERK

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

C E R T I F I C A T I O N

 

 

STATE OF GEORGIA

 

COUNTY OF SEMINOLE

 

 

I, Paula L. Granger, the duly appointed Clerk of the Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Regular Monthly Meeting held on November 8, 2016, approved by the Seminole County Board of Commissioners at a Regular Meeting held on January 10, 2017.      

 

            Given under my official signature and seal of office, on this the 10th day of January, 2016.   

 

                                                                   ____________________________________

Paula L. Granger, Clerk of the Board of                           Commissioners of Seminole County, Georgia

 

(SEAL OF OFFICE)