MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY WORK SESSION

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, FEBRUARY 9TH, 2016

5:00 P.M.

                                                                                                                                                      

The Seminole County Board of Commissioners held their Regular Monthly Work Session on Tuesday, February 9th, 2016 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Roger Lane, Vice Chairman Chuck Orrick, Commissioner Brenda Peterson, Commissioner Darius Culverson, Commissioner Shelia Williams, and County Manager/Clerk Paula Granger. 

               Agenda items were discussed prior to the Regular Meeting.  No action was taken.

 

 

MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY MEETING

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, FEBRUARY 9TH, 2016

6:00 P.M.

 

The Seminole County Board of Commissioners held their Regular Monthly Meeting on Tuesday, February 9th, 2016 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Roger Lane, Vice Chairman Chuck Orrick, Commissioner Brenda Peterson, Commissioner Darius Culverson, Commissioner Shelia Williams, and County Manager/Clerk Paula Granger. 

 

The meeting was called to order by Chairman Lane.     

 

The invocation was given by Vice Chairman Orrick followed by the Pledge of Allegiance.   

 

Roll call was conducted and a quorum was established.

 

Newly hired County Ag Agent, Mr. Chase Hembree, a native of Newton, Georgia, stated he began his job February 1st and appreciated the opportunity to represent Seminole County. 

 

Submission of Financial Statements and Minutes:

The financial reports for October and November 2015 were approved on a motion by Commissioner Culverson and a second by Commissioner Peterson.  All in favor, motion passed. 

 

The following minutes were approved on a motion by Vice Chairman Orrick and a second by Commissioner Williams: Regular Monthly Meeting held January 10th, 2016.  All in favor, motion passed. 

 

Citizens Request:

Walther Investments Company LLC representatives, Mr. Mike Johnson and Mr. Anthony Walther, addressed the Board regarding personal property taxes that were paid in error on behalf of Walther Investments for exempt farm equipment for years 2014 and 2015.  A letter from Ms. Anne Grice was provided to the Board indicating the Board of Assessors met on January 22, 2016 to review this request for refund and determined the error was clearly on Walther Investments as they failed to notify the Tax Assessors they were a family owned business.  Following the discussion, it was requested that County Manager Granger provide all of the documentation along with the list of equipment to Attorney Mills for review. 

 

Commissioner Williams updated the Board regarding the Region IV Behavioral Health and Disability Board.  Commissioner Williams stated the Board met today and had a very productive meeting and was orientated as to the responsibilities of their Board.  The BHD Board is now the spokesman for communities, any issues or problems should be directed to them and it will be forwarded to Mental Health Commissioner Berry.  Commissioner Williams stated a list of resources was presented at their meeting and she feels people who are in need will be provided opportunities for the help they need.  

 

County Officer and Constitutional Officer Request:

 

Sheriff Elliott requested an update regarding the inmate medical contract, Attorney Mills responded he was not aware it was up for discussion at the meeting and did not have any update. 

 

County Attorney Report:

County Attorney Mills provided his updated status report.  Attorney Mills stated the commissioner legislation was provided as required and is going to happen. 

 

The Brown Bag Ordinance was discussed and tabled on a motion by Vice Chairman Orrick and a second by Commissioner Williams.  All in favor, motion passed. 

 

Old Business:

 

County Manager Granger stated the nonconforming section of Clem Copeland Road was torn out and replaced.  Following the curing period, core samples will be taken again.  Once the samples pass specifications, asphalt will be applied to both Clem Copeland Road and Brackin Road.  Road Department Superintendent Bobby Aiken stated the south end of Brackin Road had been damaged by log trucks and Mike Floyd paving would be providing a quote for the repair.   

 

County Manager Granger stated the asbestos removal at the Training School is complete.  All of the documentation has been received by our office and submitted to the appropriate agencies as required.  Demo is next, a date will be set and communicated to the Board.  Quotes are being obtained for providing an onsite crusher.  County Manager Granger stated a decision would need to be made on the existing concrete keeping in mind the proposed relocation of the Road Department offices, maintenance shop, and storage or pipes currently at the Farmer’s Market.

 

County Manager Granger discussed the prior request by the Chamber of Commerce for additional funding in the amount of $5,000.  At this point in the fiscal year, County Manager Granger recommended postponing any additional funding until budget work sessions are held for upcoming fiscal year 17.  The item was tabled on a motion by Commissioner Culverson and a second by Chairman Lane.  All in favor, motion passed.

 

County Manager Granger provided the name of Mrs. Tracy Beard for consideration as the appointment on the Regional Commission Council on behalf of Seminole County.  However, the City Councils of Donalsonville and Iron City would also have to be in agreement with the appointment if approved by the Board.  A motion to appoint Mrs. Beard was given by Commissioner Peterson with a second by Vice Chairman Orrick.  All in favor, motion passed.  County Manager Granger will contact Mayors Ponder and Ingram regarding this appointment.    

 

County Manager Granger provided the name of Mrs. Tracy Beard for consideration as the appointment on the Housing Task Force on behalf of Seminole County.  However, the City Councils of Donalsonville and Iron City would also have to be in agreement with the appointment if approved by the Board.  A motion to appoint Mrs. Beard was given by Commissioner Peterson with a second by Vice Chairman Orrick.  All in favor, motion passed.  County Manager Granger will contact Mayors Ponder and Ingram regarding this appointment.

 

County Manager Granger provided quotes for hauling and disposal of waste from the Transfer Station.  Decatur County proposed $9.50 per ton to haul and $24.50 per ton for disposal.  Waste Management from Campbelton currently charges, and will continue to charge, $25.91 per ton for disposal, a $20 landfill fee per load, fuel surcharge of 3.36%, and a regulatory fee of 3.5%.  This equates to approximately $28.44 per ton, no hauling provided.  4B Trucking proposed $9.50 per ton to haul.  Ben Spooner Farms provided a quote of $10 per ton to haul.  A motion to enter into a contract with Decatur County for transporting and disposal of waste was made by Commissioner Williams with a second by Vice Chairman Orrick.  All in favor, motion passed.

 

County Manager Granger stated the expenses have surpassed the revenues for the past several years and rates had not been adjusted in quite some time.  The deficit for FY15 was in excess of $55,000.   Following a discussion regarding the current rates, the Board agreed to the following changes to the fee schedule, effective June 1, 2016, on a motion by Commissioner Peterson and a second by Vice Chairman Orrick, all in favor, motion passed:  Commercial Waste, $45/ton, all others $55/ton; $5 minimum gate fee up to five bags, more than five bags will be an additional $1 per bag; car and light truck tires disposal fee, $3 each, large truck tires, $10 each, tractor tires $25 each, no tires with rims will be allowed.  County Manager Granger stated she would send notices to current customers, signs will be posted at the Transfer Station, and a notice will be placed in the Donalsonville News. 

 

Transfer Station Manager Gerald Worthy also mentioned the amount of trash blowing out of trailers transporting waste that are not covered with a tarp.  Signs will be posted at the site and Mr. Worthy will address drivers who enter the facility with trailers that are not covered. Following a transition period, no trailers will be allowed to enter the facility without a tarp. 

 

 

New Business:

 

County Manager Granger requested the Board make two appointments to the Golden Triangle RC&D Board.  A motion to reappoint Chairman Lane and Commissioner Culverson was given by Vice Chairman Orrick.  A second was given by Commissioner Peterson, all in favor, motion passed.

 

County Manager Granger provided a letter from ACCG requesting the appointment of a liaison to participate in the ACCG IRMA program.  A motion to appoint County Manager Granger was given by Vice Chairman Orrick with a second by Commissioner Williams, all in favor, motion passed.

 

County Manager Granger discussed the request from the Department of Juvenile Justice to continue providing office space, utilities, etc. for their employees to meet with their clients. County Attorney Mills reviewed the agreement and advised it was acceptable.  Commissioner Williams made a motion to accept and approve the contract with a beginning date of July 1, 2015.  A second was given by Vice Chairman Orrick, all in favor, motion passed.

 

County Manager Granger stated the Board of Assessors term for Mr. James Eugene Cook expires this month and requested he be reappointed effective January 1, 2016, for a six year term ending December 31, 2021.  A motion to reappoint Mr. Cook was given by Commissioner Culverson with a second by Commissioner Peterson, all in favor, motion passed. 

 

County Manager Granger advised the Board of Commissioners that Mr. Wayne Dozier had decided to not accept his appointment to the Board of Assessors vacancy created by the resignation of Ms. Gayla Barton as voted on and approved during the January 2016 BOC Regular Monthly Meeting.  County Manager Granger stated Mr. William Clenton Mims was willing to serve on the Board of Assessors and recommended appointment.  A motion to appoint Mr. Mims to a three year term beginning January 1, 2016 and ending December 31, 2016 was given by Chairman Lane with a second by Vice Chairman Orrick.  All in favor, motion passed.

 

County Manager Granger provided a draft letter in reference to the Development Authority of Bainbridge and the Decatur County Board of Commissioners jointly applying for a OneGeorgia loan in the amount of $500,000 to construct a 60,000 square feet spec building at Commodore Industrial Park.  Support letters from surrounding counties help with the lending process.  County Manager Granger stated this construction project could potentially provide job opportunities outside of Decatur County as many citizens do commute out of Seminole County to work.  A motion to provide the letter as amended was given by Vice Chairman Orrick and a second by Commissioner Williams.  All in favor, motion passed.  

 

County Manager Granger discussed the tower located at EMS on Hwy 84 that is no longer being used by GSP.  The tower is fractured, therefore, unable to be repaired.  Georgia State Patrol has requested certain areas of the tower be given to them for use at a different location.  Vice Chairman Orrick made a motion to declare the tower surplus and provide any useable sections to Georgia State Patrol.  A second was given by Commissioner Culverson, all in favor, motion passed.

 

 

 

 

 

Announcements:

 

The Southern District Annual Conference will be held at Live Oak AME Church from March 8th – 11th, 2016.  Ms. Millie Rambeau extended an invitation for the Board to attend and welcome the group.

Spring training is being held in Tifton, March 17th – 18th, 2016.

Annual Conference, Savannah, April 29th – May 2nd, 2016.

The Comprehensive Plan meeting will be held immediately following this meeting.

 

 

Adjournment:

With no further business to discuss, the meeting was adjourned on a motion by Vice Chairman Orrick and a second by Commissioner Culverson.  All in favor, motion passed. 

 

SEMINOLE COUNTY BOARD OF COMMISSIONERS

Brenda Peterson

Roger Lane

Chuck Orrick

Darius Culverson

Shelia Williams

 

PAULA GRANGER, CLERK

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

C E R T I F I C A T I O N

 

 

STATE OF GEORGIA

 

COUNTY OF SEMINOLE

 

 

I, Paula L. Granger, the duly appointed Clerk of the Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Regular Monthly Meeting held on February 9th, 2016, approved by the Seminole County Board of Commissioners at a Regular Meeting held on March 8th, 2016.    

 

            Given under my official signature and seal of office, on this the 8th day of March, 2016.   

 

                                                                   ____________________________________

Paula L. Granger, Clerk of the Board of                           Commissioners of Seminole County, Georgia

 

(SEAL OF OFFICE)