MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY WORK SESSION

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, JANUARY 10, 2017

5:00 P.M.

                                                     

The Seminole County Board of Commissioners held their Regular Monthly Work Session on Tuesday, January 10, 2017 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Roger Lane, Commissioner Mark Spooner, Commissioner Brenda Peterson, Commissioner Shelia Williams, Commissioner Darius Culverson and County Manager/Clerk Paula Granger. 

               Agenda items were discussed prior to the Regular Meeting.  No action was taken.

 

 

MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY MEETING

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, JANUARY 10, 2017

6:00 P.M.

 

The Seminole County Board of Commissioners held their Regular Monthly Work Session on Tuesday, January 10, 2017 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Roger Lane, Commissioner Mark Spooner, Commissioner Brenda Peterson, Commissioner Shelia Williams, Commissioner Darius Culverson and County Manager/Clerk Paula Granger. 

 

The meeting was called to order by Chairman Roger Lane.     

 

The invocation was given by Commissioner Williams followed by the Pledge of Allegiance.   

 

Chairman Lane recognized and welcomed newly elected Commissioner Mark Spooner, District 1, and congratulated reelected commissioners Peterson and Culverson and stated he looked forward to working with all.

           

Roll call was conducted and a quorum was established. 

 

The first item of business was the appointment of the Chairman and Vice Chairman.  Commissioner Williams made a motion to reappoint Commissioner Lane as Chairman; a second was given by Commissioner Peterson.  All in favor, motion passed.

 

Commissioner Culverson made a motion to appoint Commissioner Williams as Vice Chairman.  Commissioner Peterson gave the second; all in favor, motion passed. 

 

Chairman Lane made a motion to appoint Vice Chairman Williams and Commissioner Culverson to the Building & Grounds Committee.  Commissioner Peterson provided the second; all in favor, motion passed. 

 

Submission of Financial Report, Minutes, Digest Errors & Additions, Errors & Releases, Chamber Report

 

No financial reports were available for review.

 

Vice Chairman Williams made a motion to approve the following minutes:  Public Hearing held on October 3, 2016, Regular Monthly Meeting held November 8, 2016, Regular Monthly Meeting held December 12, 2016, and the Executive Session held on December 12, 2016.  A second was given by Commissioner Culverson, all in favor, motion passed. 

 

No Digest Errors & Additions, Errors & Releases report was available for review. 

 

The Chamber of Commerce report was reviewed with no comments being made.

 

Citizens Request:

 

None

 

County Officer and Constitutional Officer Request:

 

Chairman Lane read a Resolution regarding setting the limit on vital statistics compensation retained by Magistrate / Probate Judge Michael J. Rogerson.  The Resolution stated the limit would be the fees collected, or $7,500, whichever is less, in any calendar year, beginning January 1, 2017; a quarterly report specifying fees collected will be prepared by Judge Rogerson and presented to the County Manager no later than 15 calendar days following the end of the quarter.  Judge Rogerson did not request any changes to the Resolution.  A motion to adopt the Resolution was made by Commissioner Peterson with a second by Commissioner Culverson.  All in favor, motion passed. 

 

County Manager Granger requested the Board consider assigning the Crown Vic previously used by EMS to Coroner Chad Smith.  EMA Director Travis Brooks expressed interest in using the current vehicle used by the Coroner.  A motion to assign the Crown Vic to Coroner Smith and provide EMA Director Brooks with the other vehicle was made by Commissioner Culverson with a second by Vice Chairman Williams.  All in favor, motion passed.  County Manager Granger will have the cars inspected and serviced. 

 

County Attorney Report: 

 

County Attorney Mills presented updated status reports to the Board.  There has been no action from Walther Investments. 

 

The MOU/Intergovernmental Agreement is pending until City Attorney Paul Fryer and County Attorney Mills meet to finalize details of the position. 

 

County Attorney Mills stated he spoke with Mr. Clint Mueller, ACCG Legislative Director, regarding the energy excise tax; however, no information has been provided to determine the actual revenue that could be generated. 

 

County Attorney Mills stated he received the parcel values and plans to have the Resolution for Declaration of Taking prepared for our next Regular Meeting in February.  County Attorney Mills stated once the Resolution is adopted it can be filed the following day.  Chairman Lane requested County Attorney Mills meet with County Manager Granger to finalize the right of way acquisition in order to put the project out for bid before the deadline.

 

Old Business:

 

Commissioner Culverson and Vice Chairman Williams met with Coroner Smith and EMA Director Brooks to discuss office space at the EMS facility.  A few minor requests (signs, door locks) were noted and approved on a motion by Chairman Lane and a second by Commissioner Spooner.  All in favor, motion passed. 

 

County Manager Granger provided a quote for replacement of sprinkler heads covered by foam insulation in the basement found during an inspection by the Fire Department.  Georgia Automatic Sprinkler Co, Inc. provided a quote to replace 14 sprinkler heads at a cost of $1,650; no additional quotes could be obtained.  Additional recommendations were provided by the company and will be reviewed by County Manager Granger and Fire Chief King.  A motion to approve the replacement of sprinkler heads was given by Commissioner Culverson with a second by Vice Chairman Williams.  All in favor, motion passed.

 

County Manager Granger stated a preconstruction meeting was held January 10, 2017 for the resurfacing project on Burl Lane Road and Brackin Road.  The tentative start date is February 1, 2017 with work starting first on Burl Lane Road from 91 to Friendship Avenue.

   

County Manager Granger stated the bid opening for the additional resurfacing project will be held on January 19, 2017 at 11 a.m. in her office.

 

County Manager Granger reported on the status of Leon Barber Road right of way acquisition.  As previously discussed, she and County Attorney Mills will work together on finalizing this phase of the project.

 

Chairman Lane stated due to low water levels during the summer, boat trailers were getting hung up on the ramp at Reynolds Landing Park.  Quotes were requested to extend the length of the ramps by 12 feet.  One quote was received for $69,000 from Hattie Marine & Concrete Services.  They are able to start on the work next week and will coordinate with the Corp of Engineers on any permitting.  A motion to accept the bid was given by Commissioner Spooner; a second was given by Commissioner Culverson.  All in favor, motion passed.

 

County Manager Granger stated the automatic check signer is now operational for payroll and accounting checks.  The internet connection is too slow to upgrade to the cloud, however, Windstream has indicated we can increase our speed.  

 

County Manager Granger stated she had researched jury duty pay and found counties that are as low as $10 and as high as $25 per day.  Additional survey results will be forthcoming. 

 

Vice Chairman Williams and Commissioner Culverson looked at options for moving the kitchen as requested by the Board of Assessors.  They spoke with employees in every office; no one wanted the kitchen moved.  A motion to leave the kitchen “as is” was made by Chairman Lane; a second by was given by Commissioner Culverson.  All in favor, motion passed.

 

New Business:

 

County Manager Granger requested the Board consider purchasing iPads to use at their meetings rather than printing paper packets for each Board member.  Chairman Lane made a motion to table the item; a second was given by Commissioner Spooner.  All in favor, motion passed. 

 

County Manager Granger updated the Board regarding payroll processing.  There are currently three different pay periods; dispatchers start their week on Sunday, the remaining employees under Sheriff Elliott start their week on Monday; the remainder of the county employees start their week on Thursday.  This is problematic and the possibility of missing our direct deposit deadline is very likely to happen.  Sheriff Elliott has already changed his dispatchers to start their week on Monday.  Judge Rogerson indicated he did not want this change to create a financial burden for his employees.  A motion to adjust the pay period start day to Monday for all employees was given by Vice Chairman Williams.  A second was given by Commissioner Spooner, all in favor, motion passed.   

 

County Manager Granger received a request from David Maxwell for Mardi Gras funding in the amount of $500.  County Attorney Mills stated the Board would need to have a contract for services from the Chamber of Commerce in order to abide by the gratuities provision of the State Constitution.  Chairman Lane requested a motion to enter into a contract for services with the Chamber of Commerce in the amount of $500.  A motion was given by Commissioner Culverson.  A second was given by Commissioner Peterson, all in favor, motion passed.

 

A motion to enter into Executive Session to discuss a personnel matter was given by Vice Chairman Williams with a second by Commissioner Culverson.  All in favor, motion passed.

 

A motion to end the Executive Session and enter back into Regular Session was given by Commissioner Peterson with a second by Commissioner Spooner.  All in favor, motion passed.

 

No action was taken during the Executive Session.

 

Chairman Lane requested the Board make a motion to approve the appointment of Attorney Bill Mills as the County Attorney.  A motion to reappoint Mr. Mills was given by Commissioner Culverson with a second by Vice Chairman Williams.  All in favor, motion passed.

 

Chairman Lane stated an evaluation of County Manager Granger was conducted during the Executive Session with favorable comments.  County Manager Granger was instructed to gather compensation information from other counties.

 

Announcements:

 

Steve O’Neil will conduct a meeting regarding our Comprehensive Plan on January 19, 2017 at 10 a.m. at City Hall. 

 

A list of upcoming ACCG training dates was provided to the Board.  Commissioner Spooner will be attending class in February, Tifton classes are being scheduled, and the Annual Conference registrations are underway.

 

Adjournment:

 

With no further business to discuss, the meeting was adjourned on a motion by Commissioner Peterson and a second by Vice Chairman Williams.  All in favor, motion passed. 

SEMINOLE COUNTY BOARD OF COMMISSIONERS

Mark Spooner

Brenda Peterson

Shelia Williams

Roger Lane

Darius Culverson

 

PAULA GRANGER, CLERK

 

 

 

 

 

 

 

 

 

 

 

C E R T I F I C A T I O N

 

 

STATE OF GEORGIA

 

COUNTY OF SEMINOLE

 

 

I, Paula L. Granger, the duly appointed Clerk of the Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Regular Monthly Meeting held on January 10, 2017, approved by the Seminole County Board of Commissioners at a Regular Meeting held on February 14, 2017.    

 

            Given under my official signature and seal of office, on this the 14th day of February, 2017.     

 

                                                                   ____________________________________

Paula L. Granger, Clerk of the Board of                           Commissioners of Seminole County, Georgia

 

(SEAL OF OFFICE)