MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY WORK SESSION

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, FEBRUARY 14, 2017

5:00 P.M.

The Seminole County Board of Commissioners held their Regular Monthly Work Session on Tuesday, February 14, 2017 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Roger Lane, Vice Chairman Shelia Williams, Commissioner Mark Spooner, Commissioner Brenda Peterson, Commissioner Darius Culverson, and County Manager/Clerk Paula Granger. Also in attendance were Mr. Joe Robinson and Mr. Ken Morey from Community Ambulance and Mr. Dave Wills from ACCG.

Agenda items were discussed prior to the Regular Meeting. No action was taken.

MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY MEETING

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, FEBRUARY 14, 2017

6:00 P.M.

The Seminole County Board of Commissioners held their Regular Monthly Meeting on Tuesday, February 14, 2017 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Roger Lane, Vice Chairman Shelia Williams, Commissioner Mark Spooner, Commissioner Brenda Peterson, Commissioner Darius Culverson, and County Manager/Clerk Paula Granger.

The meeting was called to order by Chairman Lane.

The invocation was given by Chairman Lane followed by the Pledge of Allegiance.

Roll call was conducted and a quorum was established.

Submission of Financial Report, Minutes, Digest Errors & Additions, Errors & Releases, Chamber Report

The financial reports for October, November, and December 2016 were approved on a motion by Commissioner Culverson with a second by Vice Chairman Williams. All in favor, motion passed.

The minutes from the January 10, 2017 Regular Session and Executive Session were tabled on a motion by Commissioner Spooner with a second by Commissioner Culverson. All in favor, motion passed.

The Digest Errors & Additions, Errors & Releases report was approved on a motion by Vice Chairman Williams with a second by Commissioner Peterson. All in favor, passed.

The Chamber of Commerce report was not available for review.

Citizens Request:

None

County Officer and Constitutional Officer Request:

Road Superintendent Bobby Aiken presented quotes for a tractor and limb cutter:

Ring Power Corporation

Challenger MT465 and Diamond 60 rotary cutter, $165,889 plus delivery

Kingline

New Holland TS6130 and Tiger 50 mower, $124,517.20

Atlantic Southern

Massey Ferguson 5612 and Diamond 50 rotary cutter, $121,977.84

Based on a recommendation from Superintendent Aiken, Commissioner Culverson made a motion to purchase the New Holland TS6130 and Tiger 50 mower from Kingline using SPLOST funds. A second was provided by Vice Chairman Williams. All in favor, motion passed.

County Attorney Report:

County Attorney Mills provided the Board with an updated status report and commented he had talked with City Attorney Paul Fryer regarding the task force officer. The city will reimburse the county of the total expenses for the officer who will be working under Sheriff Elliott.

County Attorney Mills stated Leon Barber Road has ten parcels that can close now, nine parcels that have either a simple security deed that needs to be released or quit claimed, seven parcels are tied up with two individuals and are on hold until a statute runs out February 17, 2017, four additional parcels are outstanding with liens, and two that will require declaration of taking. Most of the past due property taxes have now been paid.

County Attorney Mills stated ACCG has not provided any information regarding the excise tax and the item should be put on hold until obtaining the requested information.

Unfinished Business

Commissioner Culverson stated the office space for the EMA Director and Coroner has been resolved. Both offices will remain at EMS and new door locks will be installed. The sign quote is approximately $1,200 and was put on hold until obtaining a reasonable price.

Vice Chairman Williams stated she met with Ms. Anne Grice regarding the kitchen area and office space in the courthouse. No action will be taken until a meeting can be held with Ms. Grice, Commissioner Culverson, and Vice Chairman Williams. Chairman Lane requested an update be provided at the next meeting.

County Manager Granger stated the resurfacing project bid opening was held on January 19, 2017. One bid was submitted:

Oxford Construction, $2,023,856.60

Vice Chairman Williams made a motion to award the project to Oxford Construction based on a recommendation from Watkins & Associates; Commissioner Peterson gave the second. All in favor, motion passed.

Chairman Lane stated he had talked with Hatte Marine and work at Reynolds Landing Park will begin next week. Both ramps are being extended by 12 feet.

County Manager Granger stated the testing phase to move Black Mountain Payroll & Accounting to a cloud based system was conducted with positive results and the transition should take place within the next couple of weeks.

New Business

Chairman Lane requested a motion to table the discussion regarding EMS; Commissioner Peterson provided the motion with Commissioner Spooner providing the second. All in favor, motion passed.

Chairman Lane stated Ms. June Merritt had requested Seminole County withdraw from SGRITA due to lack of participation. A motion to adopt the Resolution of Withdrawal from SGRITA was made by Chairman Lane with a second by Commissioner Culverson. All in favor, motion passed.

Current appointments to Golden Triangle RC&D are Chairman Lane and Commissioner Culverson. Chairman Lane asked if any other Board members were interested in serving on the Golden Triangle board, none were. Commissioner Peterson made a motion to reappoint Chairman Lane and Commissioner Culverson; a second was given by Vice Chairman Williams.

All in favor, motion passed.

County Manager Granger discussed the Chamber request for funding Big Pig Bass Promotions. Vice Chairman Williams stated the circuit consisted of six tournaments, four in Seminole County and two in Eufaula. The last tournament will coincide with the Big Fish Festival and will be held at Reynolds Landing Park. The item was tabled on a motion by Vice Chairman Williams with a second by Commissioner Spooner. All in favor, motion passed.

County Manager Granger provided a quote from Sterling IT Solutions for upgrading three computers, monthly maintenance, and offsite backups. An additional quote will be available at the next meeting from Bloughtech. A motion to table the item until receiving additional quotes was given by Chairman Lane with a second by Commissioner Culverson. All in favor, motion passed.

County Manager Granger stated only one quote had been received for replacing the roof at EMS. Two additional quotes are expected. A motion to table the item was given by Commissioner Spooner, a second was given by Commissioner Culverson. All in favor, motion passed.

The Southwest Georgia Regional Commission provided notification to local governments regarding the FY17 Multimodal Safety & Access Program. The mission of the program is to provide safe connections for people walking and biking on the state route system that improves access, makes a connection, or fills a gap in existing pedestrian or bicycling infrastructure. A 30% match is required. Commissioner Peterson, Commissioner Spooner, County Manager Granger, and Road Superintendent Aiken were appointed to determine if any state routes in the county meet the requirements of the program and make a recommendation at the next Board meeting.

Announcements:

Registration and accommodations have been completed for the Lifelong Learning Academy being held in Tifton, March 16 17, 2017.

Registration and accommodations have been completed for the ACCG Annual Conference being held in Savannah, April 28 May 1, 2017.

Adjournment:

With no further business to discuss, the meeting was adjourned on a motion by Commissioner Culverson and a second by Commissioner Spooner. All in favor, motion passed.

SEMINOLE COUNTY BOARD OF COMMISSIONERS