MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY WORK SESSION

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, APRIL 11, 2017

5:00 P.M.

The Seminole County Board of Commissioners held their Regular Monthly Work Session on Tuesday, April 11, 2017 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Roger Lane, Vice Chairman Shelia Williams, Commissioner Mark Spooner, Commissioner Brenda Peterson, Commissioner Darius Culverson, and County Manager/Clerk Paula Granger.

Agenda items were discussed prior to the Regular Meeting. No action was taken.

MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY MEETING

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, APRIL 11, 2017

6:00 P.M.

The Seminole County Board of Commissioners held their Regular Monthly Meeting on Tuesday, April 11, 2017 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Roger Lane, Vice Chairman Shelia Williams, Commissioner Mark Spooner, Commissioner Brenda Peterson, Commissioner Darius Culverson, and County Manager/Clerk Paula Granger.

The meeting was called to order by Chairman Lane.

The invocation was given by Commissioner Peterson followed by the Pledge of Allegiance.

Roll call was conducted and a quorum was established.

Submission of Financial Report, Minutes, Digest Errors & Additions, Errors & Releases, Chamber Report

The financial report for March, 2017 was approved on a motion by Commissioner Peterson and a second by Vice Chairman Williams. All in favor, motion passed.

The minutes from the Regular Monthly Meeting held March 14, 2017 and the Called Meeting held March 23, 2017 were approved on a motion by Vice Chairman Williams with a second by Commissioner Spooner. All in favor, motion passed.

The Digest Errors & Additions, Errors & Releases report was not available to review.

The Chamber of Commerce report was not available for review.

Citizens Request

Mr. Michael Kirkland requested the Board support his efforts regarding replacement of the historical marker for Three Notch Trail. Mr. Kirkland provided the history of the Historical Marker Program and stated the Three Notch Trail marker went missing during the widening of Hwy 84. Mr. Kirkland stated the steps in acquiring a replacement marker are: 1) an application to be completed by Mr. Kirkland; 2) an essay to be written by Mr. Kirkland, 3) $2,500 to cover of the cost sharing required that will be raised with help from the Iron City Ladies Club, and 4) a Resolution of support for the marker adopted by the Seminole County Board Of Commissioners. Commissioner Peterson made a motion to support the request and Commissioner Culverson provided the second. All in favor, motion passed.

County Officer and Constitutional Officer Request

Fire Chief Dean King presented a request to purchase two sets of turnout gear for Spring Creek Volunteer Fire Department. A motion to purchase the gear was made by Vice Chairman Williams with a second by Commissioner Peterson. All in favor, motion passed.

Fire Chief King, speaking on behalf of Iron City, Spring Creek, and Seminole County Volunteer Fire Departments, requested the Board consider adjusting the annual funding from $5,000 to $7,500. Chief King stated there had not been an increase since 1994 and costs have escalated every year. The item was tabled on a motion by Commissioner Spooner and a second by Vice Chairman Williams. All in favor, motion passed.

County Attorney Report

County Attorney Mills provided the Board with an updated status report.

Attorney Mills stated City Attorney Paul Fryer expressed concern with the intergovernmental agreement regarding workers compensation insurance and claim costs for the task force officer. Attorney Mills stated pending matters continue even if the agreement terminates; therefore, of all costs and any subsequent claims following termination of the agreement will be paid by the city. The agreement will be modified to clarify this item.

Attorney Mills stated Leon Barber Road is progressing and some releases have been received. Some banks and property owners are holding up finalizing some of the parcels.

Attorney Mills stated the format of the agreement for emergency medical services is very limited and lacks provisions that were included in prior agreements. Attorney Mills recommended the Board table the item until the changes are made. A motion to table the agreement for emergency medical services was given by Commissioner Culverson with a second by Commissioner Peterson. All in favor, motion passed.

Unfinished Business

County Manager Granger requested the Board place the courthouse annex project on hold until July, 2017 due to the number of projects currently underway in the county. County Manager Granger stated she had contacted Stacy Watkins and he did not have any drawings for the annex.

Chairman Lane stated no remodeling of offices could be done using SPLOST funds, only projects approved by the voters. The item was placed on hold until July, 2017.

County Manger Granger stated the preconstruction meeting for the countywide resurfacing project was held March 23, 2017 with Oxford Construction Company and Stacy Watkins. Resurfacing on Brackin Road has already stated and other roads on the list at the south end of the county will be resurfaced next.

Chairman Lane stated the 6 x 12 extension slabs for the boat ramps at Reynolds Landing Park were poured today. The anticipated completion date is April 21, 2017.

County Manager Granger stated Black Mountain is now running live on the cloud. The next step is setting up laptop connectivity; no problems have been encountered with the migration to the cloud.

County Manager Granger requested the Board place the IT / Computer Upgrade project on hold until Black Mountain upgrades are completed. One additional quote will be obtained.

County Manager Granger stated the third bid for the roof replacement for EMS had not been provided. The two bids submitted for the project are:

Delma Mosley, $12,700

Steve Ard, $15,066

Chairman Lane requested a motion to accept the low bid; Commissioner Peterson made a motion to award the project to Delma Mosley with a second by Commissioner Culverson. All in favor, motion passed.

County Manager Granger stated she had prepared a letter and all required documents to request funding for 25.3 miles of roads in need of striping, raised pavement markers, signage, etc. for submission to the Department of Transportation. The same list was submitted last year, however, the Board voted to purchase guard railing with the funds that were awarded for 2016. Included on the list are: Harvel Pond Road, Green Acres Road, Merkerson Street, Rock Pond Road, Bowen Earnest Road, Buddy Adams Parkway, Stapleton Drive, Lake Carroll Drive, Braswell Godby Road, and Ash Crossing Road. Chairman Lane requested County Manager Granger proceed with submission of the project to the Department of Transportation.

County Manager Granger stated she spoke with School Superintendent Register and he indicated an office was available at the current location used by Family Connection to continue to operate. A motion to table the item was given by Vice Chairman Williams with a second by Commissioner Culverson. All in favor, motion passed.

County Manager Granger stated she was provided with a recommendation of Ms. Sharon Hodges to replace Ms. Catherine Pugh on the Department of Family & Children Services Board. A motion to appoint Ms. Hodges to the Department of Family & Children Services Board was given by Commissioner Peterson with a second by Vice Chairman Williams. All in favor, motion passed.

County Manager Granger requested an update regarding the appointment to replace Vice Chairman Williams on the Region 4 Mental Health, Developmental Disabilities, and Addictive Diseases Regional Advisory Board. Vice Chairman Williams stated she contacted several people regarding the appointment, however, no one was able to serve, therefore, she will continue serving on the board until a replacement is found. A motion to table the item was given by Commissioner Culverson with a second by Commissioner Spooner. All in favor, motion passed.

New Business

County Manager Granger stated Mr. Stephen Land from NextEra Energy had provided information regarding a proposed $135,000,000, 700 acre, 100 megawatt solar project in Seminole County. The project is for a 30 year period with a 10 year extension. If awarded, the go live date is December, 2019 and will employ two fulltime employees. NextEra is requesting a commitment from the Board for an adjustment in taxes, or PILOT (payment in lieu of taxes), to locate the project in Seminole County. County Attorney Mills stated developers are submitting proposals to Georgia Power Company, due by April 20, 2017, and their common request is a 70 to 75% adjustment in the taxes. Attorney Mills stated developers are asking for letters of intent to have a viable proposal prior to submission; however, all affected entities must be in agreement including, not limited to, the following: Board of Commissioners, Board of Education, Industrial Development Authority, Tax Assessor Board, Tax Commissioner, land owners, and adjoining property owners. A bond / lease back agreement would be required from the Industrial Development Authority. Attorney Mills recommended the Board develop a Solar Farm Ordinance in order to set parameters for developers in regard to set backs, vegetation, size of project allowed, and any other necessary requirements because future projects are highly possible. Chairman Lane stated he would be attending an Industrial Development Authority meeting the following day and would discuss the project with Board members. A motion to table the item was given by Commissioner Spooner with a second by Commissioner Culverson. All in favor, motion passed.

County Manager Granger provided an Election Agreement prepared by Judge Michael J. Rogerson to conduct elections for Iron City, GA. County Attorney Mills reviewed the document and recommended approval of the agreement. A motion to approve the document was given by Commissioner Peterson and a second by Commissioner Culverson. All in favor, motion passed.

County Manager Granger discussed a request from ACCG to participate in the County Family Album. Prices range from $2,859 to $340. Chairman Lane stated the list of counties participating was miniscule and was mostly likely due to the price. No action was taken.

Announcements

Hydrilla Meeting with Congressman Sanford Bishop, April 13, 2017, 6:00 p.m., Seminole County Superior Courtroom.

ACCG Annual Conference, April 28 May 1, 2017, Savannah, GA

Adjournment:

With no further business to discuss, the meeting was adjourned on a motion by Commissioner Culverson and a second by Commissioner Spooner. All in favor, motion passed.

SEMINOLE COUNTY BOARD OF COMMISSIONERS

Mark Spooner

Brenda Peterson

Shelia Williams

Roger Lane

Darius Culverson

PAULA GRANGER, CLERK