SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY WORK SESSION

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, MAY 9, 2017

5:00 P.M.

                                                     

The Seminole County Board of Commissioners held their Regular Monthly Work Session on Tuesday, May 9, 2017 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Shelia Williams, Vice Chairman Brenda Peterson, Commissioner Mark Spooner, Commissioner Darius Culverson and County Manager/Clerk Paula Granger. 

               Agenda items were discussed prior to the Regular Meeting.  No action was taken.

 

 

MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY MEETING

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, MAY 9, 2017

6:00 P.M.

 

The Seminole County Board of Commissioners held their Regular Monthly Work Session on Tuesday, May 9, 2017 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Shelia Williams, Vice Chairman Brenda Peterson, Commissioner Mark Spooner, Commissioner Darius Culverson and County Manager/Clerk Paula Granger. 

 

The meeting was called to order by Chairman Shelia Williams.       

 

The invocation was given by Vice Chairman Brenda Peterson followed by the Pledge of Allegiance.   

 

Roll call was conducted and a quorum was established. 

 

Submission of Financial Report, Minutes, Digest Errors & Additions, Errors & Releases, Chamber Report

 

The financial report for April, 2017 was approved on a motion by Commissioner Spooner with a second by Vice Chairman Peterson.  All in favor, motion passed. 

 

Commissioner Spooner made a motion to approve the following minutes:  Budget Work Session held April 11, 2017, Regular Monthly Meeting held April 11, 2017, Budget Work Session held April 20, 2017, and Called Meeting held April 26, 2017.  A second was given by Vice Chairman Peterson, all in favor, motion passed. 

 

The Digest Errors & Additions, Errors & Releases report was approved on a motion from   

Commissioner Spooner, a second was made by Vice Chairman Peterson.  All in favor, motion passed.

 

The Chamber of Commerce report was reviewed with no comments being made.

 

Citizens Request:

 

Ms. Melody Pierce, Interim Executive Director of Worksource Southwest Georgia, provided information regarding the services and programs available to citizens and employers in Seminole County.  Worksource Southwest Georgia oversees the Workforce Innovation & Opportunity Act (WIOA) federal funds and provides services to fourteen counties in southwest Georgia.  Office locations include Bainbridge, Cairo, Thomasville, Albany, and Moultrie.  The programs and services are for individuals who are unemployed, under employed, receiving public assistance, or have a record.  Training, retraining, and retaining employee programs are available as well.  Various segments of the population that could benefit from the programs are the underserviced or hard to service individuals who desire to become employed and go back to school; however, eligibility requirements must be met.  Subsidies are available for these individuals once federal funding is exhausted.  Interested individuals should visit one of the locations to begin the eligibility process. 

 

Businesses that are interested in engaging in collaborative efforts with Worksource can participate in work based learning and receive reimbursement of up to 75% if deemed eligible and qualified to receive the funds.  This includes on the job training, customized training, incumbent worker training, and work experience.  Rescare Workforce Services located in Thomasville determines the eligibility for businesses. 

 

A list of demand occupations for our region will be sent to County Manager Granger.

 

County Officer and Constitutional Officer Request:

 

Sheriff Elliott presented a list of out of service vehicles and requested the Board declare as surplus in order to dispose of by trading in on the purchase of a new truck.  One exception on the list is a 2007 Ford F150 that can be used by EMA Director Travis Brooks.

 

Sheriff Elliott stated Brannen Ford offered $16,300 for the trades leaving a balance of $19,650 for the purchase of a 2017 Ford F150.  Bondy’s Ford offered $19,800 for the trades leaving a balance of $17,717 for the purchase of a 2017 Ford F150.  

 

A motion to declare four Crown Vics and three Tahoes, including the equipment, as surplus was given by Commissioner Spooner.  A second was given by Commissioner Culverson.  All in favor, motion passed. 

 

A motion to purchase the 2017 Ford F150 from Bondy’s Ford using SPLOST V in the amount of $17,717 was made by Commissioner Culverson with a second by Vice Chairman Peterson.  All in favor, motion passed.

 

A motion to provide the 2007 Ford F150 to EMA Director Brooks was made by Commissioner Culverson.  A second was provided by Commissioner Spooner.  All in favor, motion passed.

 

Assistant Road Department Superintendent Richard Adams discussed the purchase of an excavator and motor grader; both are up for trade in this year.  Mr. Adams also discussed the recent problems with the motor graders and using DEF.  After testing the DEF and reviewing the results, the problem was determined to be the quality and brand of DEF being used according to Kevin Hester with Flint Equipment Company.  John Deere DEF should be used to prevent problems with equipment.      

 

County Manager Granger provided the following quotes:

Motor Grader:  lease ends November 2017

Flint Equipment Company:

2017 670G John Deere Motor Grader, $206,757, trade in allowance $124,500, balance remaining $82,257;

 

Yancey Bros:

2017 140K Caterpillar Motor Grader, $239,500, trade in allowance $124,500, balance remaining $115,000.  (EPA requirements not enforced on this model)

 

The item was tabled on a motion by Commissioner Spooner with a second by Commissioner Culverson.  All in favor, motion passed.

 

Excavator:

Flint Equipment Company:

2017 Hitachi ZX230W-5 Wheeled Excavator, $236,384, trade in allowance $105,500, balance remaining $130,884; (Hitachi is owned by John Deere), no DEF fluid

 

Yancey Bros:

2017 M318F-1 Caterpillar Wheel Excavator, $224,557, trade in allowance $115,000, balance remaining $109,557;

 

Yancey Bros:

2017 M320F-1 Caterpillar Wheel Excavator, $240,988, trade in allowance $115,000, balance remaining $125,988.

 

Commissioner Spooner asked if a larger excavator is needed as quoted by John Deere, Mr. Adams responded it was not necessary and they were happy with the current model.

 

A motion to table the item was given by Commissioner Spooner with a second by Commissioner Culverson.  All in favor, motion passed.

 

Chairman Williams thanked Kevin Hester and Jeff Rich for attending the meeting. 

 

County Attorney Report: 

 

County Attorney Mills presented an updated status report to the Board.   Attorney Mills recommended the Board approve the agreement with H&CS Services for emergency medical services with the changes he proposed including increased liability limits and a mutual breach agreement in the event of a life threatening event with immediate termination of the contract.  Attorney Mills stated he had talked with city attorney Paul Fryer regarding the task force officer.  Some changes are still needed in the language of the agreement regarding the equally and equitable expenses to be shared between the city and county.

 

A Resolution to enter into a contract with H&CS Services was provided.  A motion to adopt the Resolution allowing execution of the agreement, as recommended by Attorney Mills, following a review of the agreement by the Board, was given by Commissioner Culverson with a second by Vice Chairman Peterson.  All in favor, motion passed.

 

Attorney Mills stated some releases for Leon Barber Road have been obtained.  

 

Unfinished Business:

 

County Manager Granger stated the road resurfacing project was underway and Oxford Construction has completed resurfacing and striping on Brackin Road, Rufus Thompson Road, and Phil Spooner Road.  Resurfacing on Burke Road or Canaan Odom Road will start next week.  One invoice has been submitted and approved by Stacy Watkins for payment in the amount of $350,000.  County Manager Granger stated she had made contact with Mr. Terry Gable of GDOT in Savannah and would be providing him with a request for funding to assist with paying for this project.

 

County Manager Granger stated the work at Reynolds Landing Park was completed as of May 5th.  Several favorable comments have been made regarding the ramp extension.  The remaining equipment is being removed from the park and excess rocks have been dispersed in the overflow parking area.  Commissioner Culverson requested spraying the overflow parking area and addressing the non- parking area under the trees that continues to be used by patrons of the park.  Mr. Adams stated the concrete securing the poles is being busted and poles are being removed in order to park in that area.  Commissioner Culverson mentioned building a 20 x 24 weigh in area with seating inside the chained area and possibly having the Road Department build the structure.  County Manager Granger stated the new signs were posted at the park.  Commissioner Culverson requested the Road Department contact him regarding the weigh in station and get measurements of the area.  County Manager Granger will contact the Corp regarding the location of the weight in station.

 

County Manager Granger stated the final phase of upgrades for Black Mountain Software is complete and she is able to access Accounting and Payroll while traveling or working from home. 

 

County Manager Granger requested the Board table the computer upgrades and IT support until a third quote can be obtained.  Commissioner Spooner mentioned contacting Action from Dothan to get a quote.  Vice Chairman Peterson provided the motion and a second was given by Commissioner Spooner.  All in favor, motion passed.   

 

County Manager Granger stated she issued a check for the purchase of materials for roof replacement at EMS.  Work has not started as of today.

 

County Manager Granger stated she had not received any information regarding the Off System Safety proposal submitted to the state. 

 

County Manager Granger stated Chairman Williams had a recommendation for appointment to the Region 4 Mental Health, Developmental Disabilities & Addictive Diseases Regional Advisory Council.  Chairman Williams stated Ms. Virginia Herring is a retired school teacher who currently volunteers with the school and assists with ISS and the tennis team.  She also has experience as a school counselor and is very interested in serving on this council.  A motion to appoint Ms. Herring to the Region 4 Mental Health, Developmental Disabilities & Addictive Diseases Regional Advisory Council was given by Vice Chairman Peterson with a second by Commissioner Culverson.  All in favor, motion passed.

 

County Manager Granger stated she had talked with Mr. Steven Land of NextEra Energy and he indicated Georgia Power does not plan to award projects until October.  Attorney Mills stated bid bonds will have to be put up in June.

 

County Manager Granger stated she had advertised for candidates interested in the District 4 appointment.  Letters of interest will be accepted through the end of May.  One letter has been received.

 

County Manager Granger stated she had located a grant that will reimburse the county for disposal of scrap tires and suggested holding a tire amnesty week for tire drop off at the Transfer Station.  An ad will be placed in the paper with specific details on what will be accepted and who can participate.  The participants are limited to residential customers who live in Seminole County, small car and truck tires will be accepted, tires with rims are not allowed.  A week will be selected including one Saturday. 

 

New Business:

 

County Manager Granger reported she has been unable to obtain a quote for restroom renovation at Sealy’s Landing.  Quotes were requested for rental of a portable handicapped restroom with a sink:  Harrell Diversified $225 per month; Regional Portables $215 per month; Peek’s $165 per month.  Restrooms are maintained weekly by the owner and water is furnished.  Commissioner Culverson made a motion to rent the portable restroom from Peek, a second was provided by Vice Chairman Peterson.  All in favor, motion passed.  The existing facility will be secured to prevent entrance by park patrons.  County Manager stated several concrete tables and wood benches are broken and must be replace per the Corp.  County Manager Granger stated SPLOST funds can be used to purchase replacement tables and benches.  Chairman Williams made a motion to obtain local bids for the tables and benches; a second was given by Commissioner Culverson.  All in favor, motion passed.  

 

County Manager Granger stated the FDR facility has not been properly maintained over the years and needs fresh paint and new lighting.  The facility is rented for $20 daily. Commissioner Culverson mentioned adding a covered stoop over the front door.  Vice Chairman Peterson made a motion to have the upgrades done at FDR with a second by Commissioner Culverson.  All in favor, motion passed.

 

County Manager Granger stated she attended a meeting in Camilla regarding the 2020 census.  Deadlines for information submission are approaching quickly and assistance is needed to gather data in order to make sure everyone in Seminole County is counted.  Chairman Williams stated this is very important because the census is used in determining grants and various funding.  Chairman Williams made a motion to get assistance from Paula Whaley and our 911 system to obtain data needed for the census.  Vice Chairman Peterson provided the second.  All in favor, motion passed. 

 

County Manager Granger stated she and Chairman Williams met with Partners Benefit Group to discuss options for health care coverage and other ancillary products.  Chairman Williams requested allowing a couple of employees participate in the selection process since there was dismay from the prior year on the plans offered.  County Manager Granger stated she included employees in the selection process for the previous year and was in agreement to do so again this year.  Rates for short term disability, long term disability, dental, and life insurance premiums with guaranteed acceptance came in at a lower cost from The Standard.  Lincoln is the current provider; however, the increase on their products was not acceptable.  A census of employees and current benefits was sent to Mr. Greg Whitaker for obtaining quotes on the various products; however, he indicated he could not have quotes available immediately.  A motion to allow County Manager Granger to select employees to participate in the selection of the plans was given by Commissioner Spooner with a second by Vice Chairman Peterson.  All in favor, motion passed.

 

County Manager Granger discussed the request for $1,500 received from the Pataula Center for Children.  This has been a budgeted item for the past several years and is currently included in the proposed FY18 budget.  A motion to continue the payment for the Pataula Center for Children was made by Vice Chairman Peterson.  A second was given by Commissioner Spooner.  All in favor, motion passed.

 

Announcements:

 

A memorial service for fallen officers will be held May 15, 2017 at the Seminole County Middle High School cafeteria at 6:30.

 

Lifelong learning academy materials are prepared; everyone should submit tax exempt forms at check in and verify taxes are removed prior to departure. 

 

Adjournment:

 

With no further business to discuss, the meeting was adjourned on a motion by Commissioner Spooner and a second by Commissioner Peterson.  All in favor, motion passed. 

SEMINOLE COUNTY BOARD OF COMMISSIONERS

Shelia Williams

Mark Spooner

Brenda Peterson

Darius Culverson

 

PAULA GRANGER, CLERK

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

C E R T I F I C A T I O N

 

 

STATE OF GEORGIA

 

COUNTY OF SEMINOLE

 

 

I, Paula L. Granger, the duly appointed Clerk of the Board of Commissioners of Seminole County, Georgia, and keeper of the minutes in and for the said Board of Commissioners, do hereby certify that the attached constitutes a full, complete and correct copy of the original minutes of a Regular Monthly Meeting held on May 9, 2017, approved by the Seminole County Board of Commissioners at a Regular Meeting held on June 20, 2017.    

 

            Given under my official signature and seal of office, on this the 20th day of June, 2017.     

 

                                                                   ____________________________________

Paula L. Granger, Clerk of the Board of                           Commissioners of Seminole County, Georgia

 

(SEAL OF OFFICE)