SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY WORK SESSION

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, JUNE 20, 2017

5:00 P.M.

The Seminole County Board of Commissioners held their Regular Monthly Work Session on Tuesday, June 20, 2017 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Shelia Williams, Vice Chairman Brenda Peterson, Commissioner Mark Spooner, Commissioner Darius Culverson and County Manager/Clerk Paula Granger.

Agenda items were discussed prior to the Regular Meeting. No action was taken.

UNOFFICIAL MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY MEETING

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, JUNE 20, 2017

6:00 P.M.

The Seminole County Board of Commissioners held their Regular Monthly Meeting on Tuesday, June 20, 2017 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Shelia Williams, Vice Chairman Brenda Peterson, Commissioner Mark Spooner, Commissioner Darius Culverson and County Manager/Clerk Paula Granger.

The meeting was called to order by Chairman Williams.

The invocation was given by Chairman Williams followed by the Pledge of Allegiance.

Roll call was conducted and a quorum was established.

Submission of Financial Report, Minutes, Digest Errors & Additions, Errors & Releases, Chamber Report

The financial report for May, 2017 was approved on a motion by Vice Chairman Peterson with a second by Commissioner Spooner. All in favor, motion passed.

Vice Chairman Peterson made a motion to approve the following minutes: Budget Work Session held May 9, 2017, Regular Monthly Meeting held May 9, 2017, Budget Work Session held May 23, 2017, Budget Work Session held May 30, 2017, Public Hearing held May 30, 2017, and Called Meeting held June 6, 2017. A second was given by Commissioner Spooner, all in favor, motion passed.

The Digest Errors & Additions, Errors & Releases report was approved on a motion from

Vice Chairman Peterson, a second was made by Commissioner Spooner. All in favor, motion passed.

The Chamber of Commerce report was reviewed with no comments being made.

Citizens Request:

None

County Officer and Constitutional Officer Request:

Fire Chief Dean King presented a list of equipment needed for the tanker truck at Spring Creek Volunteer Fire Department. Chief King stated an ISO evaluation was underway at SCVFD and purchasing these items for the truck was required and could help their ISO rating which is currently a 9. Commissioner Culverson stated the tanker truck is used all over the county. A motion to purchase the items with SPLOST V funds was given by Vice Chairman Peterson with a second by Commissioner Spooner. All in favor, motion passed.

County Manager Granger requested Chief King provide information regarding obtaining a compliance number for the Seminole County Volunteer Fire Department. Chief King explained the requirements for getting a compliance number and stated someone would have to be in charge of the facility. County Manager Granger commented the ISO evaluation conducted in 2014 did include the Seminole County VFD; however, Spring Creek VFD was not included. Chief King stated Spring Creek VFD is recognized as an independent facility and incorporated as a private entity and a written agreement should be in place between the County and Spring Creek VFD regarding the services they provide in designated areas of the County. County Manager Granger stated she was concerned with a private department getting public funds and would need to have County Attorney Mills begin preparing a contract soon due to the passage of House Bill 146 regarding firefighter cancer insurance effective January 1, 2018 as required by Georgia law. Chairman Williams requested Chief King begin the process for obtaining a compliance number for Seminole County VFD.

Road Superintendent Bobby Aiken reviewed the quotes submitted at the May meeting for a motor grader and recommended the Board select the John Deere 670G. A motion to purchase the 2017 John Deere 670G Motor Grader from Flint Equipment and finance through John Deere was given by Commissioner Spooner with a second by Vice Chairman Peterson. All in favor, motion passed.

Superintendent Aiken reviewed the quotes submitted at the May meeting for an excavator and recommended the Board select the M318F-1 Caterpillar Wheeled Excavator. A motion to purchase the 2017 M318F-1 Caterpillar Wheeled Excavator from Yancey Bros and finance at the lowest rate was made by Commissioner Culverson with a second by Commissioner Spooner. All in favor, motion passed.

Superintendent Aiken stated the batwing mowers used for right of way mowing needed to be replaced and provided two quotes as follows:

Swain Equipment, Predator, $15,900 each (current brand being used)

Sun South John Deere, John Deere mower, $18,000 each

Superintendent Aiken will get additional quotes as requested by the Board.

Assistant Road Superintendent Richard Adams updated the Board regarding Govdeals.com auctions that were recently finalized; two sets of 4 tires sold for $2,500 per set. Mr. Adams stated two ambulances were currently being auctioned and would end on Saturday, June 24, 2017.

Zoning Administrator Mark Hawkins stated a Zoning Board Meeting was held at 5:00 p.m. on June 20, 2017 to consider rezoning 9.8 acres on Lake Eloise Drive owned by Ms. Nina Sanders. Mr. Hawkins stated the University of Georgia is working with Mr. Nathan Sanders who is a paraplegic on the development of an organic farm on the property. A motion to rezone the property from Residential 2 to Agriculture was given by Vice Chairman Peterson with a second by Commissioner Spooner. All in favor, motion passed.

County Attorney Report:

County Attorney Mills was not in attendance. Copies of the status report and the Intergovernmental Agreement for the drug task force officer was provided by County Manager Granger for review. The Agreement was previously approved by the Board.

County Manager Granger stated she and Attorney Mills were able to meet with several property owners from Leon Barber Road on June 15, 2017 and finalized several right of way acquisitions for the paving project. Seven parcels are remaining to process. County Manager Granger stated she had notified Engineer Stacy Watkins to begin preparing the bid documents.

County Manager Granger stated Attorney Mills made a request for permission to proceed with collection of past due loan payments owed by Bushel and A Peck owner Dawn Rizer. County Manager Granger stated a demand for payment letter had already been sent. A motion to approve the request and proceed with collection of the loan was given by Commissioner Spooner and a second by Commissioner Culverson, all in favor motion passed.

Unfinished Business:

County Manager Granger stated a meeting was held on May 10, 2017 regarding the selection of employee benefits for the 2017-2018 plan year. Deputy Will Owen and Probation Officer Carl Scott attended the meeting along with Karen Willis from Partner’s Benefit Group and County Manager Granger. Two medical plans were selected by the group:

BCBS Plan 1 - $1,500 deductible plan with a cost of $758.06 per employee per month with option to add vision. The cost per employee is $208.72 or 27% of the total cost, the remainder is paid by the county.

BCBS Plan 2 - $3,500 deductible plan with a cost of $676.34 per employee per month with option to add vision. The cost per employee is $127.00 or 18% of the total cost, the remainder is paid by the county.

The group decided ancillary products currently provided by Lincoln (dental, short and long term disability, voluntary life), should be switched to The Standard since the rates were lower and guaranteed enrollment was offered. County Manager Granger thanked the officers for participating in the selection process.

County Manager Granger stated she, Mr. Aiken, and Mr. Adams met with Stacy Watkins to inspect roads that were recently resurfaced. Whites Dairy Road was found to be unsatisfactory due to the shoulders being paved without a base underneath and several areas had rippled edges. Mr. Watkins will be contacting Oxford to discuss plans for correcting the shoulders and overall work quality on Whites Dairy Road.

County Manager Granger stated the Corp was no longer in favor of having a primitive type restroom facility at Sealy’s Landing. Plans for the facility at the State Park are being requested for review; however, the cost was in excess of $50,000. Many attempts have been made to obtain quotes for renovating the existing facility without any success. The portable unit was not rented due to the change in building options.

County Manager Granger stated tire amnesty week was changed to July 24 – 29, 2017. The ad will indicate car and light truck tires will be accepted from residential customers who live in Seminole County. No tires on rims will be accepted.

County Manager Granger stated she had contacted the Corp of Engineers regarding the proposed weigh in station discussed at the meeting in May. The original master plan submitted to the Corp of Engineers had a weigh in station located in an island area inside the overflow parking lot. According to the Corp of Engineers, if a change of location is needed the master plan will have to be updated and submitted with drawings for approval. If left as originally approved, an implementation plan and drawings will need to be sent to the Corp of Engineers for final approval. County Manager Granger stated the project was originally handled by the Genesis Group and it would require an engineer to redesign the master plan to change the location of the weigh in station and it would still require approval by the Corp. Commissioner Culverson requested a copy of the original master plan for review.

Executive Session

A motion to enter into Executive Session to discuss a personnel matter was given by Vice Chairman Peterson. A second was made by Commissioner Culverson; all in favor, motion passed.

A motion to end the Executive Session and enter back into the Regular Session was given by Commissioner Spooner with a second by Commissioner Culverson; all in favor, motion passed.

No action was taken during the Executive Session.

New Business

Chairman Williams asked for nominations from the Board for the District 4 appointment. County Manager Granger stated three candidates submitted a letter of interest in serving the citizens of District 4 and Seminole County. Mr. Neal Spooner, Mr. Vann Hornsby, and Mr. Jeff Braswell were interviewed for the appointed seat on the Board that extends through December 31, 2018. Chairman Williams stated she appreciated them stepping forward and showing interest in being a County Commissioner. Vice Chairman Peterson nominated Mr. Jeff Braswell as the District 4 appointee. Commissioner Culverson stated it was privilege to meet all three candidates and all were sincere in wanting to serve, which makes the selection process difficult. Commissioner Culverson made a second to appoint Mr. Braswell as the

District 4 appointee. Chairman Williams asked for a motion to close the nomination process; a motion to close the nomination process was provided by Vice Chairman Peterson and a second by Commissioner Culverson; all in favor, motion passed. Chairman Williams repeated the previous motion to nominate Mr. Jeff Braswell as District 4 County Commissioner; all voting in favor, motion passed.

County Manager Granger stated she and Mr. Adams met with Mr. Dennis Carter from the Department of Transportation Office on June 19, 2017 to discuss the state transportation improvement program (STIP) for the next five years. Upcoming projects include 9.57 miles on Hwy 84 to state road 370 for turn lanes, $11,100,000; 27 miles on Hwy 84 to Bainbridge for turn lanes $11,500,000; .5 miles inside the city limits for the railroad crossing on Hwy 39 $59,000; bridge replacement at Dry Creek on Hwy 45 $2,550,000; state road 91 to 39 resurfacing $1,284,000; 1.85 miles on Hwy 91 inside city limits resurfacing $503,000; transit funding beginning in 2018, $6,577,000, 2019, 2020, and 2021 $5,800,000. These projects will be funded by the fuel tax, $5 per night hotel fee, and House Bill 170.

County Manager Granger stated the LMIG funding has increased this year to $381,377, up from $355,000 for 2017 and $272,000 in 2016. She requested the Board allow the funds to be used for the resurfacing project currently underway that is estimated to cost $2,100,000. All were in agreement.

County Manager Granger discussed the insurance claim for the tractor and mower that was totaled out due to fire. A motion to obtain bids for replacement was given by Commissioner Culverson with a second by Commissioner Spooner. All in favor, motion passed.

Adjournment:

With no further business to discuss, the meeting was adjourned on a motion by Commissioner Culverson and a second by Vice Chairman Peterson. All in favor, motion passed.

SEMINOLE COUNTY BOARD OF COMMISSIONERS

Shelia Williams

Mark Spooner

Brenda Peterson

Darius Culverson

PAULA GRANGER, CLERK