MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY WORK SESSION

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, JULY 11, 2017

5:00 P.M.

The Seminole County Board of Commissioners held their Regular Monthly Work Session on Tuesday, July 11, 2017 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Shelia Williams, Vice Chairman Brenda Peterson, Commissioner Mark Spooner, Commissioner Jeffrey Braswell, Commissioner Darius Culverson, and County Manager/Clerk Paula Granger.

Agenda items were discussed prior to the Regular Meeting. No action was taken.

MINUTES

SEMINOLE COUNTY BOARD OF COMMISSIONERS

REGULAR MONTHLY MEETING

SEMINOLE COUNTY COURTHOUSE, SECOND FLOOR, SUPERIOR COURTROOM

TUESDAY, JULY 11, 2017

6:00 P.M.

The Seminole County Board of Commissioners held their Regular Monthly Meeting on Tuesday, July 11, 2017 in the Superior Courtroom located on the second floor of the Courthouse. Those present were Chairman Shelia Williams, Vice Chairman Brenda Peterson, Commissioner Mark Spooner, Commissioner Jeffrey Braswell, Commissioner Darius Culverson, and County Manager/Clerk Paula Granger.

The meeting was called to order by Chairman Shelia Williams.

The invocation was given by Pastor Wingersahn followed by the Pledge of Allegiance.

Roll call was conducted and a quorum was established.

Chairman Williams welcomed Commissioner Braswell.

Submission of Financial Report, Minutes, Digest Errors & Additions, Errors & Releases, Chamber Report:

The financial report for June, 2017 was approved on a motion by Commissioner Spooner and a second by Vice Chairman Peterson. All in favor, motion passed.

Vice Chairman Peterson made a motion to approve the minutes from the Public Hearing held June 20, 2017, Regular Monthly Meeting held June 20, 2017 and the Executive Session held June 20, 2017. A second was given by Commissioner Culverson, all voting in favor, motion passed.

There was no Digest Errors & Additions, Errors & Releases for review.

The Chamber Report was reviewed with no comments.

Citizens Request:

None

County Officer and Constitutional Officer Request:

Road Superintendent Bobby Aiken provided quotes for two mowers as follows:

SunSouth 2017 Rhino, $14,900 each; SunSouth John Deere CX15 Flex Wing Rotary Cutter, $22,858 each; Swain Equipment Modern Predator, $15,900 each; Kingline Bush Hog $16,980 each. Mr. Aiken stated they are currently using a Predator and Bush Hog. Commissioner Spooner made a motion to purchase the Rhino and Bush Hog. Commissioner Culverson made a second, all in favor motion passed. Commissioner Culverson asked Mr. Aiken to keep a list of operating issues with the new mowers. Commissioner Spooner made a motion to declare the old mowers as surplus and sell on govdeals.com; a second was provided by Commissioner Culverson. All in favor, motion passed.

Assistant Road Superintendent Richard Adams provided an update on the ambulances that recently sold on govdeals.com. The 2008 sold for $15,100 and the 2009 sold for $13,500. Mr. Adams requested the Board consider selling the remaining ambulance. County Manager Granger stated the 2012 ambulance was originally going to be used as part of the rescue unit, however, it is really not needed for that purpose and the condition of the ambulance continues to decline. A motion to declare the ambulance as surplus and sell on govdeals.com was made by Commissioner Culverson with a second by Commissioner Spooner. All in favor, motion passed.

County Attorney Report:

County Attorney Mills reviewed the status report and commented progress has been made on obtaining releases for right of way acquisition on Leon Barber Road. County Manager Granger stated a request for bids would be published in the next edition of the Donalsonville News.

Attorney Mills stated the demand letter sent to Bushel & a Peck was returned, however, legal remedy to collect can be filed in Seminole County.

Attorney Mills stated the agreement for fire services with Spring Creek Volunteer Fire Department will be prepared with assistance from County Manager Granger and ACCG.

Attorney Mills stated the TSPLOST referendum will need to be called for election during next years’ election cycle. The board will need to determine if it should be part of the primary or the general election. Attorney Mills will get a scheduling order.

Old Business:

County Manager Granger stated work on the last road on the resurfacing project, White’s Dairy Road, was at a standstill. Following a meeting with Stacy Watkins and Oxford

Construction, it was decided the shoulders that were paved in error had to be taken up. Many areas along the edge of the road have begun to crack and will require additional work to correct the problem, many of which are on curved roadway. Commissioner Culverson expressed his concerns for traffic safety on the road and suggested marking the road with signs. Attorney Mills indicated if the area is considered a hazard it should be well marked with signs and cones. County Manager Granger commented she would notify Oxford Construction to have the area properly marked. County Manager Granger also provided pictures of Rufus Thompson Road where the resurfaced area is beginning to crack; this area will also require Oxford Construction to repair the area at their expense.

County Manager Granger provided a copy of a letter she sent Georgia Department of Transportation Commissioner Russell McMurry, Grant Administrator Gable, Congressman Bishop, Senator Burke, Representative Dukes, and Georgia Department of Transportation Regional Manager Shannon Bradford requesting funds to help offset the cost of the $2.1 million resurfacing project. According to District DOT Manager Shannon Bradford, Commissioner McMurry will be meeting with other DOT officials on Thursday, July 13, to discuss the request. The 2018 LMIG application was also submitted requesting the $370,000 grant be used to fund this project as well.

County Manager Granger stated she has requested quotes for tables for Sealy’s Landing; none have been received. Also quotes have been requested for a prefab restroom from two vendors. Once quotes are received they will be emailed to the board.

County Manager Granger provided copies of the drawings of Reynolds Landing Park showing the location of the proposed weigh in pavilion. According to the Corp of Engineers, any change to the master plan will require their approval and new drawings will be required. The original proposed location is in the overflow parking area. Commissioner Culverson will contact some local tournament officials to assist in determining the size of the weigh in facility. Chairman Williams stated she would like to pursue grant funding to being the camping area phase of the project.

New Business:

County Manager Granger stated the office at the Transfer Station was in need of replacing. Chairman Williams requested determining the size needed and acquire pricing for the next meeting.

County Manager Granger stated permits issued by the Commissioners’ office currently do not include any fees for administrative or inspection costs. County Manager Granger recommended the Board consider adding a $15 administrative fee and a $30 inspection fee, when applicable, to the current permit fees already in place. Attorney Mills stated an amendment to the ordinance is required as well as publication in the newspaper. Attorney Mills will prepare the documents for the next Board meeting; the first reading will take place at the August Regular Monthly Meeting, notice of the amendment to the ordinance will run for two weeks in the Donalsonville News before the Public Hearing that will be held prior to the September Regular Monthly Meeting.

County Manager Granger stated she received a call from Mr. Billy Benedetti with American Bass Anglers regarding scheduling the Ram American Fishing Tour at Reynolds Landing Park on March 10, 2018. There will be eighty to ninety boats participating and there are future plans to possibly hold the Georgia / Alabama area championship at the park in late

September or October. County Manager Granger will notify the Chamber of Commerce and Big Jim’s regarding the tournament date.

Adjournment:

With no further business to discuss, the meeting was adjourned on a motion by Commissioner Spooner with a second by Commissioner Culverson. All in favor, motion passed.

SEMINOLE COUNTY BOARD OF COMMISSIONERS

Mark Spooner

Shelia Williams

Brenda Peterson

Jeffrey Braswell

Darius Culverson

PAULA GRANGER, CLERK